Employee printing in computer labs: Explained

October 29, 2015

On Friday, Oct. 16 changes to the student printing policy went into effect as recommended by the Student Technology Advisory Committee in Spring 2015. To facilitate the accounting aspect of the policy, Papercut client was installed in all campus computer labs and integrated with Blackboard, the system used for Passport Funds. Papercut tracks completed print jobs; Blackboard tracks actual monetary funds. If you use lab computers, please read on.

Everyone who logs into a lab computer will see a pop-up window at login which displays a monetary balance.  That balance equals available Passport Funds (real money) + Papercut balance ($0.00 or less for employees; $3.00 or less for students). NOTE: Every print job is recorded in Papercut; therefore, Papercut balances for employees can fall below $0.00.

Bottom line: regardless of what the pop-up displays, if you are an employee without student status, you will not be charged for printing in a campus lab.

Employees with student status

Employees with student status are provided the same allotment for printing in campus labs as other students, and therefore will be charged for printing in campus labs.  The system [PaperCut] cannot differentiate between traditional students and students who are also employees. As students, employees printing in campus labs will be charged accordingly regardless of the purpose of the printing. It is recommended that all work-related printing be done from a department printer outside the labs.

Personal printing

Printing is a campus resource intended for university business. Any printing by an employee for personal use from a campus device should be incidental. The Information Center in the Markee Pioneer Student Center offers printing for a per-page cost as does Pioneer Printing and Postal Services in Brigham Hall.

If you have questions regarding these changes or campus printing in general, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.


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