Payroll - FAQs

 

FACULTY, ACADEMIC STAFF AND LIMITED EMPLOYEES QUESTIONS

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UNIVERSITY STAFF QUESTIONS

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general questions

Q.  Where can I see my Earning Statement?

A.  Go to My UW Portal and the Payroll Information section.  Click on the Earning Statement Tab and the earning statement you are interested in viewing and/or printing.  It will bring the document up in a PDF file.

Q.  Where can I find my Tax Statements?

A.  Go to My UW Portal and the Payroll Information section.  Click on the Tax Statement Tab and the tax statement year you are interested in viewing and/or printing.  It will bring the document up in a PDF file.  Please note:  Tax statements printed from the UW Portal will NOT have your social security number on it.

Q.  How can I change my Direct Deposit and/or W4?

A.  You can either:

1.   Go to the My UW System (employee portal) and click on ‘Update your Direct Deposit’ and/or ‘Update your W4’ which is located at the bottom of the Payroll Information section.  Fill out the form, print, sign and hand deliver to the HR office.
2.  Go to HR’s website, under Employee Self Service, go to University Employee Self Service.  Once there, you will find those two forms in the middle of the page.  Fill out the form, print, sign and hand deliver to the HR office.
3.   Stop at the HR office and fill out a new Direct Deposit and/or W4 form.

Q.  How do I start a Tax Shelter account?

Q:  How do I change the amount that I want withheld from my check for my Tax Shelter account?

A:   You can either do one of the below if you are just changing the amount deducted.  If you want to stop your Tax Shelter deduction, you would need to fill out a new Salary Reduction Agreement.
1.   Go to the My UW System (employee portal) and click on ‘Update TSA Deductions’ which is located at the bottom of the Benefit Information section. 
2.  Stop at the HR office and fill out a new Salary Reduction Agreement form.

Q:  How do I change my Bi-Weekly time sheet?

A:  Click on this link:  /human-resources/employee-self-service-2
1.  Exempt employees, use ‘Exempt University Staff’ instructions.
2.  Non-Exempt employees, use ‘Bi-Weekly University Staff’ instructions.
3.  Temporary University Staff (former LTEs), use ‘Temporary University Staff’ instructions.

Q.  How do I change my Absence Request?

A: First you will need to figure out if the leave has been approved by your supervisor.  To do this you will need to go to the Request Absence page.  On the bottom of that page is a View Absence Request history, click on it.  Find the request that you need to change and look at the status.  If it states approved, your supervisor has approved it.  If it states Submitted, your supervisor has not approved it.

If your supervisor has approved the request you will need to send an email to Tanya Lux (luxt@uwplatt.edu) or Hollie Moore (grayh@uwplatt.edu) and explain what you need changed.

If your supervisor has not approved the request, you will need to ask your supervisor to push back the request.  Then you will be able to fix the request by going to the View Absence Request History under Enter Absence on  your UW Portal.

Q.  What is a push back and how do I fix it?

A.  Please review this powerpoint presentation on push backs.

Q.  Where can I find the Bi-Weekly Payroll Schedule?

A.  The Bi-Weekly Payroll Schedule can be found on the Human Resources page under the Self Service Tab > University Employee Self Service > Information Area > Bi-Weekly University Staff Payroll Schedule.

Q.  Where can I find the Academic Calendar/Pay Periods?

A.  The Academic Staff Calendar/Pay Periods information can be found on the Human Resources page under the Self Service Tab > University Employee Self Service > Information Area > Academic Pay Periods.  You can also find the Monthly Faculty, Academic Staff and Limited Employees Payroll Schedule in this area to know when your paycheck will be direct deposited.

Q.  I get paid monthly, when does my check get direct deposited into my bank account?

A.  The Payroll Schedule can be found on the Human Resources page under the Self Service Tab > University Employee Self Service > Information Area > Monthly Faculty, Academic Staff and Limited Employees Payroll Schedule.

Q.  What is FMLA and when would I use it?

A.  The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. Eligible employees are entitled to:
• Twelve workweeks of leave in a 12-month period for:
• the birth of a child and to care for the newborn child within one year of birth;
• the placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement;
• to care for the employee’s spouse, child, or parent who has a serious health condition;
• a serious health condition that makes the employee unable to perform the essential functions of his or her job;
• any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, or parent is a covered military member on “covered active duty;”
OR
Twenty-six workweeks of leave during a single 12-month period to care for a covered service member with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter, parent, or next of kin (military caregiver leave).

Q.  Can supervisors ask an employee who is on Family Medical Leave Act (FMLA) and lives in a residence hall to move out of the residence hall while they are on FMLA? 

A.  Supervisors can ask them to move out only after 12 weeks are up.

Q.  Can supervisors question an employee being on Family Medical Leave Act (FMLA) leave?

A.  No, supervisors cannot question FMLA leave for an employee.

Q.  How do supervisors know an employee is on Family Medical Leave Act (FMLA) leave?

A.  The payroll coordinator will inform the supervisor about an employee who is on FMLA.

Q.  What is ALRA and how do I qualify?

A.  Active, 12-month Faculty, Academic Staff, and/or Limited Appointment employees who have completed 10 or more years of continuous service as of the prior fiscal year end (ALRA PREV Counter of 120 or more) are able to convert up to 40 hours of vacation each year to an Annual Leave Reserve Account (ALRA).  Employees completing 25 or more years may convert up to 80 hours. These hours can be utilized at any time or paid out upon termination or retirement.
If you have a question that isn't answered here, please send an email to humanresources@uwplatt.edu.

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