Graduate Council Bylaws
Approved at the February 19, 2015 Graduate Council Meeting
The name of this organization shall be the Graduate Council of the University of Wisconsin-Platteville. The Graduate Council is comprised of elected faculty who participate directly in the School of Graduate Studies programs. These faculty are part of the Faculty of the University of Wisconsin-Platteville as defined in ARTICLE IV, Section 1 of the Faculty Constitution.
The purpose of the organization shall be to recommend the formulation and administration of graduate study programs as authorized by the Legislature of the State of Wisconsin and the Board of Regents of the University of Wisconsin System according to the procedures of these Bylaws. Such activity includes the establishment, implementation and evaluation of graduate study. The Graduate Council provides a mechanism for interaction among graduate faculty members and the administration of the School of Graduate Studies on questions of policy, which concern the direction and process of graduate education.
section 1. graduate council duties
The duties of the Graduate Council shall be to formulate and recommend policy concerning all aspects of graduate education at the University of Wisconsin-Platteville. This includes but is not limited to academic standards, admission policies, probation, dismissal, and graduation. The Graduate Council also acts on graduate curriculum, program change, and approval of faculty to teach graduate courses. The council acts as a graduate student appeal board.
section 2. committees
Standing and ad hoc committees may be created by the Graduate Council.
section 1. graduate faculty composition
- Full membership. All tenured faculty and tenure-track faculty with at least three years of teaching experience with UW-Platteville campus, who have an appropriate terminal degree with the academic rank of assistant professor or above, may be granted graduate faculty status upon recommendation from the graduate program to the Graduate Council. Once granted, full membership is maintained through teaching at the graduate level and/or overseeing graduate student activities or graduate programs. Full members of the Graduate Faculty may oversee the processes for assessing theses, seminar papers, graduate projects, and/or oral exams. Full members may teach graduate level courses and advise graduate students. Full members may serve on the Graduate Council.
- Associate membership. Tenured or tenure-track faculty, who hold at least a master’s degree with the academic rank of assistant professor or above, may be granted graduate faculty status upon recommendation from the graduate program to the Graduate Council. Instructional academic staff who have an appropriate terminal degree and at least three years of teaching experience for UW-Platteville may also be granted associate membership by the Graduate Council upon recommendation from the graduate program. Associate memberships will be reviewed by the Graduate Council every three years. Associate members may serve on thesis, seminar paper, graduate project, or oral exam committees and may oversee a capstone course. Associate members may teach graduate level courses and advise graduate students. Associate members may serve on the Graduate Council.
- Provisional membership. Upon recommendation from a graduate program, provisional status may be granted to instructional academic staff or individuals external to the UW-Platteville community who have at least a master’s degree. Such persons are expected to contribute to the university’s graduate programs through specialized instruction, clinical supervision, or contribution of professional expertise and knowledge. Provisional members may serve on thesis, seminar paper, graduate project, or oral examination committees only when the committee also consists of at least one full member or associate member. Provisional membership will be reviewed annually and is intended to be temporary. At the discretion of the Graduate Council, provisional members with prior graduate teaching experience for UW-Platteville may be granted provisional membership for three years.
- Exceptions may be granted with the approval of the Graduate Council upon recommendation by the Director of Graduate Studies.
section 2. graduate council composition
The Graduate Council is composed of the following representatives:
- Graduate programs which are enrolling students shall have one representative on the Graduate Council.
- Three at-large faculty representatives from the graduate faculty.
- One at-large graduate student representative.
The ex-officio, non-voting members of the Graduate Council are the following:
- The Director of Graduate Studies;
- The Director of Karrmann Library or designee;
- The Director of the Distance Learning Center.
section 3. graduate council membership
Each graduate program which is currently enrolling students shall determine whether it wishes to be represented by the program head/coordinator or by electing a graduate faculty member from that program. The term for elected faculty representatives shall be for two years. Terms shall expire in August and elections shall be held during the preceding spring semester. A faculty member may hold no more than two successive terms.
The graduate faculty elects the at-large faculty representatives who shall serve a term of two years. A faculty member may hold no more than two successive terms.
One at-large graduate student representative shall be elected by the graduate students who are currently admitted to graduate status. The graduate student’s term on the Graduate Council shall be for one year.
section 4. substitute representatives
If a representative is unable to attend a Graduate Council meeting, that representative may appoint a member of the graduate faculty to serve as proxy, with full voting privileges. Prior notice of this substitution shall be given to the graduate office.
The officers of this organization shall be a Chair, Vice Chair, and Secretary.
The Graduate Council Chair will be elected by a vote of the Graduate Council membership at the first meeting of the Graduate Council for a one-year term and may serve for no more than two consecutive terms. The Graduate Council Chair shall convene regular monthly meetings and special meetings as warranted. The Graduate Council Chair shall prepare, with the assistance of the Secretary and the Director of Graduate Studies, an agenda for meetings and provide for the distribution of the agenda to the Graduate Council members prior to the meeting.
The Graduate Council Vice Chair will be elected by a vote of the Graduate Council membership at the first meeting of the Graduate Council for a one-year term and may serve for no more than two consecutive terms. The Graduate Council Vice Chair shall assume the duties of the Chair in the Chair’s absence.
The Secretary may designate the Program Assistant for the School of Graduate Studies to record minutes of meetings of the Graduate Council. The minutes shall be published and distributed.
The Graduate Council Chair shall preside over meetings of the Graduate Council which are to be held monthly during the academic year. At the first meeting, members of the Council will elect the Chair, Vice Chair, and Secretary. Special meetings may be called by the Director of the School of Graduate Studies or upon petition by ten percent of the Graduate Council.
Meetings of the Graduate Council will be conducted according to normal procedure using the latest revision of Robert’s Rules of Order unless otherwise specified.
The method of voting shall be at the discretion of the Graduate Council Chair unless a roll call is requested by a member. A majority vote of those voting shall determine the official actions of the Graduate Council. Abstentions do not count as a vote.
All standing and ad hoc committees of the Graduate Council shall report to the Graduate Council. A minority report, if one exists, must be heard before a motion to adopt the committee’s report is in order.
Any graduate faculty member may propose an amendment to the bylaws. The proposed amendment must be presented in writing to the Graduate Council at a regularly scheduled meeting. The Graduate Council members must provide a second reading of such a proposal at the next regularly scheduled meeting. The amendment is adopted by approval of a simple majority of those Council members present and voting.
February 19, 2015 - Dee Dunbar