Travel

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Latest Travel Updates

Travel

The General Service Administration or GSA federal agency has released its annual market review of lodging maximums and M&IE per diem rates, resulting in an increase for FY2019. As UW System utilizes the federal rates for our maximums, the new rates were incorporated into UW TravelWIse Lodging & Per Diem Calculator and with E-Reimbursement on October 1, 2018. For an overview of Wisconsin rate changes see attachment. Additional Reminders: · The Department of State and Department of Defense adjusts international, U.S. Territory Lodging rates, and M&IE per diems on a monthly basis and we automatically incorporate those. · Most of the lodging properties in Wisconsin have already been informed of the rate increases and are applying to future reservations. This rate increase may impact what is charged for an existing reservation at check-out. Travelers are encouraged to work with the hotel to ensure the rate is accurate. · The UW System will continue to negotiate the State Government Rate ($82 or $90 in Milwaukee, Racine, and Waukesha Counties) into hotel contacts whenever possible.

Important Notice

In the wake of last week’s tragedy, Southwest Airlines has initiated a plan to inspect all aircraft and while the airline is attempting to minimize disruption, UW travelers using Southwest Airlines should be aware of the potential for flight delays and/or cancellations in the next few weeks. While Southwest is sending notifications to ticketed travelers we strongly encourage that you check your upcoming flight status directly at Southwest – Flight Status. In the event of delay or cancellation, we ask that travelers please reach out to the UW Agent Team for re-accommodation options.

TER Submission

TER submission are due in the system by June 15th, not the June 27th date posted in the Financial Services Newsletter.

UW System Travel

In an effort to always provide timely travel information of interest, The UW System Travel Office has developed a monthly newsletter.

Auditor Email

The UW-System Auditors will take questions at expenseauditing@uwsa.edu
Navigational and format improvements have been made to both the UW TravelWIse homepage and the Policy & Resource (formerly Policy & Procedures) page
We have programmed business rules into Concur for lodging which will assist users in the selection of hotel rooms that meet the rate limitations of the location.

2018 Lodging Program

Contracts have been awarded to accommodate individual sleeping rooms within Wisconsin and for the UW’s top domestic locations including, Washington D.C., Boston, San Francisco, Orlando, Los Angeles.