General ledger

The General Ledger office strives to aid all university faculty and staff with money owed and payable to each respective department.  A list of areas that require the services of the General Ledger department include, but are not limited to, the following:

  • Expense and Revenue Transfers – Requested on the GL Transfer Form
  • Watch the Instructional Video

  • Direct Retros (Salary Transfers) – Requested on the Direct Retro Form

General Ledger office Requirements

The General Ledger office is required to report to UW System daily for the following items: revenue receipts, daily generated journals to transfer money and chargeback departments internally for services and supplies, and also to distribute revenue collected daily to departmental accounts.

A transfer should be submitted to the General Ledger Office within 90 days of the journal date
posted in WISDM. Year End transfer deadline supersedes the 90 days as a required time frame
due to reporting deadlines. This is typically the third Friday in June. The Financial Services
Resources page has specific dates. Timeliness of general ledger, grant or Foundation transfers
are necessary so current account balance information is available in WISDM.



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