Satisfactory Academic Progress

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Satisfactory Academic Progress

Federal financial aid regulations require that UW-Platteville establish reasonable standards for measuring student’s satisfactory academic progress in their educational programs. This policy is separate from the University’s Standards of Academic Probation and Suspension. A student may be in good standing with the University but still have their financial aid suspended. However if a student is dismissed from the University for any reason their financial aid eligibility is suspended. To comply with these regulations the Financial Aid Office will monitor the student’s progress toward degree completion. In order to receive and continue to receive financial aid students must pass all of the following three (3) standards of satisfactory academic progress (SAP).

Evaluation tests:
1. Minimum grade point average
2. Minimum credits completed (67% Rule)
3. Maximum Time Frame

In order to maintain financial aid eligibility students who fail any of the evaluation tests will not be eligible for federal or state financial aid. This includes all federal and state grants, federal student loans and the federal work-study program.

1. Standard for Grade Point Average

Undergraduate students must maintain the following cumulative GPA:
Freshmen undergraduate students (0-29 credits) 1.8 GPA
All other undergraduate students (30+ credits) 2.0 GPA

Please note this requirement may be different than the University’s Standard of Academic Probation and Suspension requirements listed in the undergraduate catalog. Students receiving financial aid must follow the above for continued financial aid eligibility.

All graduate students must maintain a 3.0 GPA

Students enrolled in both undergraduate and graduate courses must meet the requirements of the degree seeking career.

2. Standard for Minimum Credits Completed (67% Rule)

All undergraduate and graduate students must complete 67% of the total attempted credits. This is calculated by dividing the number of successfully completed credits into the attempted credits.  Successful completion means that a grade of A, B, C, D or P were earned. A grade of F, W, or I represents unsuccessful completion of a course and are counted towards the total attempted. A grade of D for a graduate student is not considered as successful completion of the credits attempted. Determination of attempted credits will be made on the 10th day of each semester.

3. Standard for Maximum Time Frame

The total maximum time frame for undergraduate and graduate students receiving financial aid cannot exceed 150% of the published length of the program. An undergraduate program requiring 120 credits for graduation would allow 180 credits attempted (120 x 150% =180). Transfer credits from other institutions will be added to UW-Platteville credit attempts to determine the total number of credits attempted (180 maximum) for an undergraduate student. Students pursuing their second baccalaureate degree will be monitored for maximum timeframe limitations in the same manner as all students. All credits will count in the evaluation including credits earned during semesters or summers when no financial aid was received. When enrolled in a degree program that has a published minimum credit requirement greater than 120 credits financial aid may be extended. In a graduate program the maximum credits attempted to maintain eligibility are 54.

Reinstatement of Financial Aid

Satisfactory Academic Progress (SAP) is evaluated every payment period (Fall/Spring/Summer) after grades are posted.  The first time that a student does not meet one or more of the tests they will be notified that they are being automatically placed on Warning Status for one payment period.  By the next evaluation, the student must be meeting all components of SAP to be placed back in good standing.  If not, the student’s financial aid will be suspended for all future terms and they must complete an appeal process and explain why they failed to meet SAP and what has changed that will allow them to meet SAP by the next evaluation.  Students whose appeals are approved will be placed on probation.  If by the next evaluation the student is still not meeting SAP requirements, the student may appeal a second time.  This second appeals must also include a written academic plan signed by the student’s academic advisor, if more than one payment period will be required to meet SAP.  If the appeal is approved, the student is placed on Academic Plan Status for one payment period, after which the student must be meeting SAP or following their approved academic plan.  If the student is not meeting SAP or following their approved academic plan at the next evaluation, they will be suspended again and become ineligible to receive financial aid until they are in compliance.

Appeal Process

Students with extenuating circumstances that prevented them from making SAP have the right to appeal their situation.  Extenuating circumstances include, but are not limited to, student injury or illness, death of a student’s relative or other reasons resulting in undue hardship to the student.  Per federal regulations, an appeal may only be approved if the student shows that they will be able to meet SAP at the next evaluation, or the student’s academic plan ensures SAP by a specific point in time.  Incomplete/inaccurate appeals or Academic Plans will not be approved.  A committee will review the appeal and notify the student with the decision of the committee and if approved, the terms of their probation via campus email.  All decisions are final.    If denied, the student may attend UW-Platteville without financial aid, and re-apply for financial aid when all components of SAP are being met, or they have an approved appeal.

General Information

Withdrawals: Withdrawals, either from a course or from the University, are counted as credits attempted.

Repeated Courses: Repeated courses will count in the calculation of credits attempted and GPA.

Incomplete Courses: Incomplete course work is an unsuccessful completion. An incomplete grade will count as credits attempted and credits not earned until the Registrar’s Office posts a passing grade.  Once a letter grade (A, B, C, D, and F) is assigned, it will be factored into the GPA determination the next time SAP is evaluated.

Remedial Courses: Remedial courses successfully completed are acceptable as a measure of academic progress.

Audited Courses: Audited courses are not taken for credit and are not funded by financial aid. Therefore audited courses are not considered in this policy.

Changing Major/Adding Major: In some cases students may decide to pursue multiple majors or will decide to change their majors. Students who attempt to do so will still be monitored for maximum timeframe limitations in the same manner as all students. Depending on the timing of the change and/or the difference between the majors, length of time may be a problem for students and a loss of aid eligibility may result. It is important to note that, per regulation, once it has been determined a student has met the graduation requirements in a degree program, their aid eligibility will cease.

Consortium Agreement Credits: Credits taken at other institutions while on a consortium agreement with UW-Platteville will be considered transfer credits in the Satisfactory Academic Progress Policy and be counted towards both credits attempted/completed and used with both the Minimum Credits Completed (67% Rule) and Maximum Time Frame.

Study Abroad: Grades for credits attempted and earned in study aboard programs/international exchange programs are often delayed in being reported to the Registrar’s Office. These credits are considered credits attempted and not earned until the Registrar’s Office posts the passing grades. Students in this situation will be placed on financial aid probation and future financial aid will not be disbursed until the passing grades are posted. It will be the student’s responsibility to notify the Financial Aid Office when grades are posted.

Academic Dismissal: Students who are dismissed from the University will lose eligibility for financial aid. If a student is reinstated or re-admitted to the University they must notify the financial aid office. The student’s academic progress will be reviewed at that time by the financial aid staff to determine if they are meeting the financial aid satisfactory academic progress guidelines or need to appeal.

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