Chapter VI: Nonreappointment of Fixed Term Employees

6.01 Position Security

A fixed term staff member who has served for five (5) years or more should not be placed on nonreappointment status for the purpose of providing a position opening for a faculty or classified staff member facing a potential or realized layoff, unless the faculty or classified staff member facing a potential or realized layoff has seniority and clearly demonstrated competency. This does not preclude any provisions of UWS 12.03.

6.02 Notice Periods

  1. Written notice that a fixed term academic staff appointment will not be reappointed shall be given to the appointee in advance of the expiration of the appointment as follows:
    1. Fixed term appointments - at least three (3) months before the end of the appointment in the first two (2) years; six (6) months in the third, fourth, and fifth years; and twelve (12) months thereafter.
    2. When the letter of offer for a fixed term appointment specifically states that reappointment is not intended, no further notice of nonreappointment is required. A fixed term letter from the Chancellor needs to be sent on an annual basis.
  2. If proper notice of nonreappointment is not given in accordance with UWP 6.02 (a), the appointment shall be extended so that the required notice is provided.

6.03 Commencement of the Reconsideration Process

During the third year of service to the university and thereafter, a member of the academic staff with a fixed term appointment who receives a written notice of nonreappointment has the right to receive reasons as specified in UWP 6.04 and reconsideration as specified in UWP 6.05.

6.04 Statement of Reasons for Nonreappointment

Within five (5) working days of receipt of the nonreappointment notice, the nonreappointed academic staff member may request in writing, the reasons for nonreappointment from his/her supervisor. The supervisor must inform the academic staff member in writing the reasons for nonreappointment and the procedures for reconsideration under UWP 6.05 within five (5) working days of receipt of this request.

6.05 Reconsideration of Nonreappointment

If the academic staff member wishes a reconsideration, a written request to the supervisor shall be made within five (5) working days of the receipt of the reasons for nonreappointment. The meeting with the supervisor for reconsideration shall be held within ten (10) working days of the receipt of the request, and the academic staff member shall be notified a minimum of three (3) working days prior to the meeting. The time limits may be extended by written mutual consent of all parties involved. The reconsideration meeting shall be closed. The purpose of the reconsideration meeting is to allow the academic staff member an opportunity to persuade the supervisor to change his/her recommendation of nonreappointment by challenging the stated reasons and/or by offering additional evidence. Following the reconsideration, the supervisor shall forward his/her recommendations to the Chancellor or designee.

6.06 Chancellor or Designee Action on Recommendation for Nonreappointment

If the supervisor forwards a recommendation of nonreappointment for an academic staff member and the Chancellor or designee accepts that recommendation, then within ten (10) working days of receipt of the recommendation, the Chancellor or designee shall inform the academic staff member that his/her appointment is terminated. If the Chancellor does not agree with the supervisor's recommendation for nonreappointment, he/she will inform all parties involved in writing.

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