Article VII: Meetings

Section 1: Regular Meetings

The senate shall meet regularly at least once a month during the fall and spring semesters.

Section 2: Quorum

A majority of members shall constitute a quorum.

Section 3: Agenda

The agenda for each meeting shall be determined by the Executive Committee of the Senate and shall be announced to the faculty at least five (5) days prior to a regular meeting or a special meeting, except as provided in Part I, Article VII, Section 8.

Section 4: Minutes

The minutes of the Faculty Senate meetings shall be supplied to all members of the faculty not on leave. A permanent record shall be maintained in the library.

Section 5: Participants

Except as provided in Part I, Article VII, Section 9, anyone may attend a meeting of the Faculty Senate although he or she may participate in discussion only by the consent of the chair or by a majority vote of the Faculty Senate.

Section 6: Parliamentary Authority

In case of disagreement as to procedure, the parliamentary authority for use in Senate meetings shall be Robert's Rules of Order (revised), as interpreted by the official parliamentarian.

Section 7: Special Meetings

Special meetings may be called only during the fall or spring semesters at the discretion of the chair or on the written petition of any four (4) Faculty Senate members.

Section 8: Emergency Meetings

An emergency meeting of the Faculty Senate may be called by the Faculty Senate's Executive Committee, when extraordinary circumstances demand immediate action and make it necessary to waive the requirement of Section 3 that a five-day notice be given. Notice of the meeting, and the topics to be discussed, shall be given to all faculty members through normal channels.

Section 9: Closed Sessions

  • The Faculty Senate may schedule a closed session provided that:
    • a majority of the members present vote to schedule and hold a closed session; and
    • the date, time, and agenda are published at least five days in advance.
  • The Faculty Senate may hold a closed session as previously scheduled in a, provided that:
    • the Faculty Senate convenes in open session;
    • a summary of Wisconsin Statute 19.85 is read (for example, no motion to
      convene in closed session may be adopted unless the chief presiding officer announces to those present at the meeting at which such a motion is made (a) the nature of the business to be considered at such closed session, and (b) the specific exemptions under this subsection by which such closed session is claimed to be authorized;a majority of the senators then vote to go into closed session; and
    • a majority of the senators then vote to go into closed session; and
    • a quorum still exists if any senator(s) refuse(s) to attend the closed session.
  • The Faculty Senate may not reconvene in open session within 12 hours after completionof any closed session, unless public notice of such subsequent open session was given at the same time and in the same manner as the public notice of the meeting convened prior to the closed session.

Section 10: Voting

Each Faculty Senate member, unless designated as non-voting, shall be eligible to vote. A senator who will be absent from a meeting may select a proxy from the eligible faculty or academic staff with advance written notice to the Faculty Senate chair. This substitute, if approved by the Faculty Senate, shall be announced at the beginning of a meeting and will be allowed to vote at that meeting, if the senator has voting privileges.

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