Article VI: Department Review Bodies

For the purpose of faculty review, references to departments, and/or department review bodies (DRBs) are intended to include schools, and/or school review bodies (SRBs). The director of a school is intended to be equivalent to a department chair.

section 1: establishment of criteria for evaluation

Each department shall establish criteria to serve as the basis of faculty evaluation of teaching. The department shall also develop criteria for the evaluation of research, professional and public service, and contribution to the university, consistent with the current URSTPC guidelines approved by the Faculty Senate.

section 2: establishment of department review bodies

Each department shall make provision for a department review body in accordance with one of the following two procedures listed below.

  1. On the initiative of the department faculty:
    1. The department may constitute itself, or some members thereof, as a department review body, providing that the review body shall include at least three tenured faculty members other than the department chair. The department chair must send forward his/her own recommendations concerning matters deliberated by the DRB. Departments that do not have three tenured members shall select an additional member (or additional members) for the review body from other departments within the college; such additional members must be approved by the faculty in the department; or
    2. Several departments, by majority vote of each, may choose to combine for renewal, rank and salary purposes; the combined departments shall then make provision for a department review body for the faculty in the combined departments; such a review body shall have at least three tenured members other than a department chair. The department chair must send forward his/her own recommendations concerning matters deliberated by the DRB.
  2. Chair
    1. A department review body shall elect yearly a chair from its membership. Department chairs not are eligible to serve in this capacity.
  3. No probationary faculty member on a terminal contract may serve on a departmental review body.

section 3: voting eligibility

No department review body member may vote on any evaluation or recommendation concerning him- or herself. Any department chair serving on the DRB for his/her department shall serve as a nonvoting member.

section 4: duties of department review bodies

The department review bodies shall:

  1. Make periodic evaluation of all faculty under its jurisdiction, based on appropriate peer and student evaluation of professional performance. Such evaluations are to be elicited according to a plan adopted by the department;
    • in the light of evaluation criteria established according to the provisions of section 1 of this article;
    • in the light of Affirmative Action standards and Equal Employment Opportunity policies;
    • in the light of standards listed in the second paragraph of the Faculty Bylaws, Part III, Article VIII, Section 3; and
    • according to general procedures set by the University RST Policy Commission.
  2. Use the evaluations to make appropriate recommendations to the College RST Committee concerning individual rank, salary, merit award, inequity adjustment, or retention. The department review body shall also forward to the CRSTC the results of tenure votes made by the tenured membered of the department or its functional equivalent as described in Part III, Article VI, Section 1. Individual numerical data and rankings for peer and student evaluations shall not be sent forward to the CRSTs.
  3. Share the DRB's recommendation in writing with the affected faculty member prior to the time it is forwarded to the next higher review body.
  4. Make the evaluation of each faculty member available to that member in such a way that he or she might be encouraged and helped to improve his or her professional performance.
  5. Reconsider any of its evaluations and recommendations as is required if a faculty member invokes the privileges outlined in the Faculty Bylaws, Part III, Article VIII. Sections 1-3.
  6. Abide by the more detailed rules and procedures for notification in matters having to do with non-renewal, denial of tenure, and termination as set forth in the Faculty Bylaws, Part III, Article VIII, Section 2.

section 5: authority of representative department review bodies

When a department review body is representative (that is, when a department or group of departments select some of its members to form a department review body instead of acting as a whole on renewal, rank, and salary matters), the decisions of the department review body may not be countermanded or altered in any way by that department (or departments). Faculty members who disagree with any decision or recommendation made by a department review body may make their views known, singly or collectively, to that department review body reconsidering an earlier action, or to a higher review body, or to the Appeals Commission hearing.

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