Documentation Guidelines

Student interacting with SSWD staff

In order to determine eligibility for accommodations, SSWD requires comprehensive and current documentation of a disability. The documentation should include an evaluation by an appropriately qualified professional that makes evident the current impact of the disability as it relates to the accommodation(s) requested. The eligibility determination process is not a same day process. It is recommended that documentation be submitted well in advance of any accommodation related needs (e.g., exam accommodations and books in alternative format). SSWD does not conduct testing or assessments in order to diagnose a disability.

The general guidelines listed below are developed to assist you in working with your treating/diagnosing professional(s) to prepare the information required to evaluate your request for accommodations.

  1. Current functional impact of the condition(s).

    The current relevant functional impacts on physical (mobility, dexterity, endurance, etc.), perceptual, cognitive (attention, distractibility, communication, etc.), and behavioral abilities should be described as a clinical narrative and/or through the provision of specific results from the diagnostic procedures/assessment.
  2. Treatments, medications, accommodations/auxiliary aids, and services currently prescribed or in use.

    Provide a description of treatments, medications, accommodations/auxiliary aids and/or services currently in use and their estimated effectiveness in minimizing the impact of the condition(s). Include any significant side effects that may impact physical, perceptual, behavioral or cognitive performance. If you feel that any additional accommodations/auxiliary aids are warranted, please list them along with a clear rationale and related functional limitations. Any accommodations/auxiliary aids will be taken into consideration but not automatically implemented.
  3. The expected progression or stability of disability over time.

    If possible, provide a description of the expected change in the functional impact of the condition(s) over time. If the condition is variable, describe the known triggers that may exacerbate the condition.
  4. A diagnostic statement identifying the disability.

    When appropriate, include International Classification of Diseases (ICD) or Diagnostic Statistical Manual (DSM) codes, the date of the most recent evaluation, or the dates of evaluations performed by referring professionals. If the most recent evaluation was not a full evaluation, indicate when the last full evaluation was conducted.

For your convenience, SSWD has links to printable disability verification forms on this page. These forms or links can be given to medical professionals to complete.  Documentation Guidelines can be found and downloaded on the right side of the page.


UW-Platteville does not provide diagnostic assessment of ADD/ADHD or Specific Learning Disabilities.  Students who feel they may possibly have ADD/ADHD or a Specific Learning Disability may first meet with a UW-Platteville Disability Specialist to discuss possible referral resources. If a student is diagnosed, the student needs to submit documentation to SSWD for review. If the provided documentation meets the UW-Platteville documentation guidelines the student will be contacted by a Disability Specialist to schedule an appointment.

Counseling Services does provide ADHD/ADD Screenings.  For more information, click here.

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