The requirements and process for students driving on University business has been updated! All students (not including student-employees or student governance acting within their scope of employment) wanting to reserve a university fleet vehicle must have an approved Student Driver Authorization Form. Links to more information as well as the form can be found on the right hand side of this page. Please email all questions to email@example.com.
To obtain authorization to drive a university vehicle you are required to read the Statewide Fleet Policies and Procedures.
If your authorization has been revoked and your position requires travel on behalf of the University, please read: TER and Drivers Authorization.
The Driver Authorization process is now being done online through the Wisconsin Department of Administration’s Enterprise Fleet Management System.
Complete your online Vehicle Use Agreement (VUA): VUA Sign-up Portal
It will only take a few minutes to complete the online Vehicle Use Agreement. Forms filled incorrectly will be terminated without notification. Please take your time following the step by step instructions. We suggest you have the following items available when you log in:
- If you are a student employee please check the box below your date of birth to student status
- Network ID (UW-Platteville username) and Password
- Know your employee type (Ex: Students select UW)
- Driver’s license number
- Your supervisor’s name and email address
- No UDDS code is required. You may leave this field blank or type NOUDDS
- If you are an out of state driver you must possess a copy of your Certified Driver Abstract from your home state before you may begin the driver authorization process for the University.
- Step-by-Step instructions
- If you are a returning student employee in the fall you may submit a new VUA anytime in August for the following school year
Out of State Drivers
Per University of Wisconsin System Administrative Procedure 615.A, you will need to provide and scan in a current Certified Driver Abstract from your state of insurance when you submit your online Vehicle Use Agreement. Meaning, before you start the driving authorization process for UW Platteville you must obtain a Certified Abstract from your state of residence. Once you've obtained your Certified Driver Abstract you should be able to scan or link it to the Universities VUA. Submittal is required annually for Staff, Faculty, students, volunteers and LTE’s.
- You can access information about obtaining out-of-state certified driver abstracts from the following locations:
Authorized Driver Look-up: Any UW-Employee or student can now check on their own driver authorization status or that of their students, volunteers, and employees through a Driver Summary Report.
NOTE: Departments needing volunteers to drive on University business or Employees inquiring about driving 10-12 passenger vans should contact the Drivers Authorization Coordinator in the Office of Safety and Risk Management
Frequently Asked Questions
What if I'm driving for one than one department?
How long will my driver authorization last?
How long will it take for my authorization to be processed?
Am I able to check the status of my or my students authorization?
Coordinator: Tammie VanNatta
When: Once a year beginning of the school year late August or early September
Contact Risk Management if your group is in need of a large van driver!
Six people are allowed to take each session and there is a minimum of 3 people in order to hold a session. Classes may be canceled if there are not enough sign ups or due to weather. Classes are held on campus and are two hours of classroom time with a half hour behind the wheel training for each student. Must be 25 years old to apply.
If you need a large van course before August, trainings are available through Madison & can be found through the following link.
Large van rentals may be made through Enterprise in Mineral Point