Health and Safety

wISCONSIN Department of AGRICULTURE, TRADE AND CONSUMER PROTECTION - Chapter 78

All camps must be licensed by the State of Wisconsin. Conference Services maintains that license for all camps. Camp inspections occur at random and any non-compliance is reported to Camp and Clinic Management Team. Failure to comply with state regulations will result in all camps being shut down.

Supervision

The sponsoring group is responsible for appropriate supervision of their youth participants. Youth participants, or campers, are defined as participants under the age of 18. Counselors and other camp staff for the sponsoring group must be 18 years of age or older. Counselors are responsible for supervising the youth camper's behavior during all activities while they are on campus. The following counselor to youth participant ratios are required. For instructional time, it is required that you have one counselor for every ten youth at all times. A camp staff member trained and certified in first aid must be on site 24 hours/day to provide front line medical assistance in the event of a serious injury.

Criminal Background Checks and Mandatory Reporting Training

In order to provide a safer campus environment for students, employees and visitors, criminal background checks and mandatory reporting training of child abuse and neglect is required for all staff, counselors, contractors, and volunteers working directly with kids or at risk groups. Criminal background checks are coordinated through the UW-Platteville Human Resources Office. The training video for mandatory reporting can be watched online at https://www.uwplatt.edu/human-resources/child-abuse-and-neglect-mandatory-reporter-training-form?wssl=1. The "Training for Mandatory Reporting of Child Abuse & Neglect Form" can be found in the forms section of this site. All verification forms need to be sent to the Human Resources Office.

Health Examinations

Each camper must have an up-to-date HEALTH HISTORY QUESTIONNAIRE and CAMP/ EVENT CONSENT FORM prepared and signed by parent, guardian, or other adult responsible for the individual. If a camper is 18 years or older on the first day of camp, the camper is required to sign the forms. The standard UW System form is to be used for all UW-Platteville sponsored camps.

Camp directors are responsible for keeping health history questionnaires and camp/event consent forms available during the entire camp. These forms need to be accessible 24 hours a day in case there is an emergency and a participant has to be taken to the hospital. The form should accompany campers who need to be taken to the hospital. Make sure that every counselor knows where these forms are kept. Health history and medical log records are to be kept for seven years. The forms must be available at all times for inspection by staff of Camp and Clinic Risk Management Team or the local health sanitarium.

Medication

All medications brought to camp by a camper or staff member shall be in containers that are clearly labeled to include the name of the camper or staff member, the name of the medication, the dosage, the frequency of administration and the route of administration. All medication(s) prescribed by a physician shall, in addition, be labeled to include the name of the prescribing physician, the prescription number, date prescribed, possible adverse reactions, the specific conditions when contact should be made with the physician and other special instructions as needed.

All medications brought to camp by a camper less than 18 years of age shall be kept in a locked unit and shall be administered per the campers Youth Event Health Form. Staff members designated to administer medication need current certification in American Red Cross emergency response course, the American Red Cross responding to emergencies course or equivalent. Student Housing will be providing the locked unit in an infirmary room for each camp. Exceptions to medications being kept in a locked unit also include bee sting medication, inhalers, an insulin syringe or other medication or device used in the event of life threatening situations may be carried by a camper or staff member. When a medication is administered or treatment provided to a camper or staff member, staff shall make a record of the action in the medication log with preprinted page numbers, indicating the following information: name of the person receiving the medication or treatment; ailment; name of the medication or treatment; quantity given; date and time administered; by whom administered; and additional comments. The camp shall retain health history and treatment records for at least seven years.

Illness or Injury

The UW-Platteville Camp and Clinic Management Team maintains an agreement with Southwest Health Center to provide emergency health care and admittance to the hospital when necessary for all UW-Platteville conferences. Participants requiring serious emergency attention or hospitalization will be taken by ambulance to Southwest Health Center.

Any person suspected of having a communicable disease or contagious condition at any time should be suitably isolated. Student Housing will have one student room per camp set aside to serve as an infirmary. All reported communicable diseases should be reported to the local health officer.

First-aid supplies shall be taken on all off-campus trips.

Swimming and Water Activities

Camps are allowed to participate in swimming and water activities at public locations that provide certified lifeguards and emergency/safety equipment, i.e. Pioneer Activity Center or City of Platteville swimming pools. Any UW-Platteville camp interested in participating in swimming or water activities at a location that does not provide certified lifeguards and emergency/safety equipment, i.e. a state park, will need to work with the Camp and Clinic Management Team to gain approval and to understand the state requirements.

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