At the university level, councils stand at the second level of faculty governance and exist for the purpose of overall planning and coordination in academic and student affairs. Commissions are third level bodies, whose tasks are (a) to advise the Faculty Senate and/or the Academic Planning Council in the work of policy origination, and (b) to carry out senate-approved policies of that council in specific operation areas. The commissions are not committees of the Academic Planning Council; therefore, commission decisions do not require approval by the Council before they are enacted. Each commission is to be instructed concerning the broad policy areas within which it is to operate, and then is commissioned to decide how, in appropriate detail, these policies shall be carried out.
Each council or commission will elect its own chair, vice chair and secretary annually from among its faculty membership, except that ex officio members are not eligible.
A faculty member may serve up to three consecutive years on the same council or commission. Following three consecutive years, one year must lapse before a faculty member is eligible for appointment or election to the same council or commission. The Appeals Commission and the Complaints and Grievances Commission are exempt from this rule and members may serve up to two consecutive three-year terms. Following two consecutive terms on the Appeals Commission or two consecutive terms on the Complaints and Grievances Commission, one year must lapse before a faculty member is eligible for appointment to the respective commission.
A faculty member may serve simultaneously on no more than two of the following in the same academic year: the Faculty Senate, the Academic Planning Council, the Academic Information Technology Commission, the University Undergraduate Curriculum Commission, the University Academic Budget Commission, and the University Rank Salary and Tenure Policy Commission. If a faculty member is elected or appointed to a third council or commission, he/she must decline or resign from a council or commission. The Appeals Commission and the Complaints and Grievances Commission are not considered in the limit of two. If tenure status is required for a council or commission, a faculty member is eligible for appointment or election only after official notification of having been granted tenure is received from the Board of Regents.
Faculty terms on councils and commissions shall be staggered to preserve continuity. Students and Academic Staff representatives will be chosen in a manner determined by the Student Senate and Academic Staff Senate respectively.
Each council or commission member, unless designated as non-voting, shall be eligible to vote. Faculty substitutes will be announced at the beginning of a meeting and will be allowed to vote.
For informational purposes, all councils and commissions will distribute agendas and minutes to the Administrative Assembly. Departments and programs will maintain a file of faculty, council, and commission minutes for faculty and staff use.
All councils and commissions must have an initial meeting in September of each year. If a chair has not been elected, the Appointments and Elections Committee will designate a member of each council or commission to convene its initial meeting. Each April, the councils and commissions will provide the Faculty Senate with a brief summary of their activities.
The broad duties of the Academic Planning Council are to participate with the university administration in the continuous development and review of both short and long range academic plans, and to participate in the continuous review of the implementation of those plans by the departments, colleges, and the university. After careful review and approval, such plans and policies will be forwarded to the Faculty Senate for discussion and adoption or referral back to the Academic Planning Council. Specifically, the APC:
The grievant must be the person directly affected by the decision or practice about which the grievance is being made.
The remedy sought is a change in university decision or practice that results in personal satisfaction to the grievant.
After hearing and investigating a complaint, the Complaints and Grievance Commission shall within 30 calendar days make a recommendation to the Chancellor concerning disciplinary action, a recommendation that the complaint be dismissed, or a recommendation that the complaint be referred to the appropriate department or administrator.
After hearing and investigating a grievance, the commission shall within 30 calendar days recommend to the Chancellor a way of resolving the matter.
The Chancellor shall act on the recommendation of the commission within 30 calendar days of its receipt.
The decision by the Chancellor on the recommendation of the commission, or on the complaint or grievance in the absence of a commission recommendation, shall be final, except that the Board of Regents, upon petition of a complainant, grievant, the commission, or other faculty body, may grant a review on the record.