SUFAC

The Segregated University Fee Allocation Commission (SUFAC) is the student governmental body that is charged with two major responsibilities; (1) distribution of the allocable funds generated by the student activities fee required of each student at the university, and (2) reviewing and advising the Chancellor regarding, the non-allocable fees charged to students. These fees support the cost of parking, stadium, health, Ullsvik Center, textbook, Children's Center, PAC, ID systems, and municipal services. The Chancellor, prior to each year, sets these fees after consulting with SUFAC.

The commission consists of three student representatives from each college (BILSA, LAE, EMS), three student representatives elected at large, and three student representatives appointed by Student Senate. Non-voting ex-officio members of the commission include an administrative liaison, representing the Chancellor's Office; a faculty representative, appointed by the Faculty Senate; and a commission advisor appointed by the Assistant Chancellor for Student Affairs. Student Senate may appoint an ex-officio member at their discretion.

SUFAC exists to enact a specific stipulation of Wisconsin State Statute 36.09(5): "The students of each institution or campus shall have the right to organize themselves in a manner they determine and to select their representatives to participate in institutional governance."

To Join SUFAC, students should complete the Student Governance Nomination Packet or stop by the Pioneer Involvement Center for more information.

Annual Budget Process

The annual budget process takes place each academic year to give funds to campus activities for the next academic year. The set allocations determine an amount of fee payment per student in allocable segregated fees.

The details of the Annual Budget Process will be completed in the Spring of each academic year. Resources will be posted here when available.

Contingency, Reserve, Rollback, Rollovers, and Transfers

Contingency and Reserve funds are allocated to SUFAC for expenditures that may occur within the current fiscal year. These are a funds request for items that were not foreseeable at the time of the budget process, or in the event that an organization did not exist during the budget process. 

All requests can be made by using the Generic Form on SUFAC's PioneerLink Page.

Contingency: A request up to $7,500 and are time sensitive. The request requires a 2 week minimum; first as a discussion item, and then at a follow-up meeting as an action item.

Reserve: A request more than $7,500. The request will require approval through SUFAC (minimum 2 weeks), Student Senate (minimum 2 weeks), and final approval from the chancellor.

Rollover: A request to apply unused money from the current academic year to the upcoming academic year. These requests will be heard in the Spring Semester and can be completed in 1 SUFAC meeting.

Rollover: A request used to apply previous fiscal year funds to expenditures that happened in the previous spring/summer. These requests will be heard in the Fall Semester and can be completed in 1 SUFAC meeting.

Transfer: A request made by a current budget holder to transfer funds from 1 group to another (Supplies & Services, Travel, Capital, Salaries).

Using SUFAC Funds

Depending on the Organization/purpose, different organizations will need different forms. The following forms are most commonly used by SUFAC Organizations. All forms will require signature from the account manager and the Organization Account Code. SUFAC Organization account codes can be found on the General Ledger updated chart of Accounts.

Purchase Requisition Form: This form is used to purchase something from a company. The organization must have an invoice received from their purchasing agent. When completed, turn in the form to the Purchasing Office on the 2nd floor of Ullsvik Hall.

Employee Reimbursement Claim Form: This form is used to reimburse an expense made by an organization member. The claimant must have receipt attached with the form. If the claimant doesn’t have an EIN (most students won’t), they can use their SSN for identification purposes. When completed, turn in the form at the Accounts Payable office on the 2nd floor of Ullsvik Hall.

General Ledger Transfer Form: This form can be used on paper or with electronic verification. This form is used to verify transfers from one on-campus entity to another. Organizations will often use this form to pay for space rental. NOTE: Event Reservations will automatically complete this process if they are given an on-campus account code at the time of reservations.

SUFAC Account Code & Balance

All SUFAC Account Codes can be found on the General Ledger Chart of Accounts. All SUFAC Accounts are 10 digit codes (Fund-Department-Program). Every fund is 128, event Department will be a unique 6 digit code, and evey Program will be 0. Organization Advisors can also find their information and balance by going to WISDM and searching for their account information. Students can have access to their WISDM accounts by request by e-mailing generalledger@uwplatt.edu.

SUFAC Travel Process

Organizations needing Travel Reimbusement need to have the individuals registered on UW-Travelwise. Organizations are able to complete this themselves by completing a Non-Employee Setup form with their Organization Advisor. SUFAC has also provided assistance witht his process in the means of the SUFAC Travel Expense Report on PioneerLink. The person who travelled can complete the SUFAC Travel Expense Report, which will collect all information needed to complete the TER process. SUFAC  will submit the TER on behalf of the traveller and the Organization Advisor will be the approver of the expense.

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