Writing Good Position Announcements

Descriptions for faculty positions most often will include the following points. Most of these are applicable to academic staff positions as well, if slightly modified.
  1. Title of position (may be a range such as Assistant or Associate Professor)
  2. Duties expected: the major focus of the position in some detail
  3. Qualifications: education and/or experience requirements (see below)
  4. Credentials
  5. Specialization areas
  6. Salary range
  7. When position begins; tenure track or not; contract period (9 months, etc.)
  8. Request a letter which addresses the requirements of the position
  9. Request for a current résumé
  10. Request for three to five references. Asking for transcripts and/or reference letters with the initial application tends to reduce the number of applications. They would then be requested only for the finalists.
  11. A deadline for receipt (or post mark). If not a deadline, then it can be stated that review of applications will begin on [date]. Another suggestion might be: “Applications will be considered beginning [date].” This informs the candidates of the date by which they should apply for full consideration, but allows you to consider later applications.
  12. Name and address of Chair of Search and Screen Committee
  13. Nothing in the description may be discriminatory (e.g., age, sex, national origin, etc.). Subtle discrimination is often hard to spot, such as requirements that preclude certain undergraduate institutions.

3. Required Qualifications
Academic credentials (level of degree and area)
Experience (number of years/semesters, whether full-time)
Licensure, board certification or other professional requirements
All qualifications must be measurable or demonstrable.


See a sample position announcement for faculty and a sample position announcement for non-teaching staff for ideas about good ads.

Good statements:

Affirmative Action Statement
All advertisements must end with one of the following:
Long Ad:
The University of Wisconsin-Platteville, an equal opportunity, affirmative action employer, seeks to build a diverse faculty and staff and encourages applications from women and persons of color. The names of nominees and applicants who have not requested in writing that their identities be kept confidential, and of all finalists, will be released upon request.
Short Ad:
EEO/AA Employer

Criminal Background Check Statement
All advertisements must contain the following:
Employment will require a criminal background check.

Diverse Populations
All advertisements must contain the following as part of the application instructions:
The candidate must provide a separate statement describing a history of working with or demonstrated commitment to addressing issues of race, gender, sexual orientation, disability, and/or other issues of historic marginalization.

Standard UW-Platteville Description Statement
You may wish to include something like the following:
The University of Wisconsin-Platteville, founded in 1866, enrolls approximately 6,800 students in primarily undergraduate programs in 40 majors, including institutional emphasis areas of middle level education, engineering, technology management, agriculture, and criminal justice. The campus is located in scenic southwest Wisconsin’s largest and most historic community. UW-Platteville is recognized as a cultural and educational center for the Tri-State Region of Iowa, Illinois and Wisconsin.