Student Employee Responsibilities
- Students must remember their primary responsibility is ACADEMICS and then work.
- Students must keep honest and accurate records of time worked.
- If unable to work when scheduled, for any reason, it is the student's responsibility to notify the supervisor.
- Report any pay discrepancies to the SUPERVISOR. The supervisor will submit any corrections to the payroll office.
- Student employees should conduct themselves in a professional manner while on the job. This includes appropriate attire, telephone etiquette, courtesy when meeting the public, and conscientious performance of assigned tasks.
- Students who no longer intend to work in a position must notify the supervisor before ending employment.
- Student employees injured while working MUST notify supervisor immediately. Student employment is covered by worker compensation insurance.
- If under 18 years of age, student employees must obtain a work permit before beginning to work.
General Information
Pay Dates: Pay dates are every other Friday. The first pay date is dependent upon the date the work authorization was turned into payroll, your starting date, and when hours for the pay period are submitted. Payment for Lump Sum positions will be dependent on when the work authorization is turned in, when the work is performed, and when the Supervisor submits the payment form to the Payroll Office.
Direct Deposit can be set up for either checking or savings accounts at any bank, in any state. Direct deposit stays in effect until a stop notice is turned into the payroll office or you have had no pay for seven months. If you change or close an account, notify the payroll office before the account is officially closed at the bank to be sure there are no earnings in transit.
Earnings statement: Earnings for all jobs on campus are combined into one payroll check. The earnings statement tells the number of hours worked, the hourly rate, gross earnings, deductions for taxes, and the net pay. Earning statements are sent to your campus email account from EARNST@uwplatt.edu Monday or Tuesday before the Friday pay date. It is the student’s responsibility to make sure their e-mail account has not exceeded quota and any forwarding address put on the campus email is done accurately and kept current. IT Consultants in the Bear’s Den, in the Pioneer Student Center, can assist with questions regarding your email account.
Work-Study: If your position is being paid with work-study dollars, when your work-study award is expended, your position will automatically roll over to a regular funded position. EXCEPTION: Students working for non-profit off-campus agencies will have their work authorization cancelled when the work-study award is expended. Students should monitor earnings each pay period. Students having questions regarding their work-study awards or total work-study earnings should contact the Financial Aid Office.
Work Authorization: A work authorization must be turned in for each position. Until the work authorization is turned in, the payroll office has no knowledge that you are working. ALL STUDENTS CONTINUING IN THE SAME POSITION MUST GET A NEW WORK AUTHORIZATION EACH FALL AND/OR SUMMER.
Computerized Time Entry for Hourly Positions: The student is given a USERNAME (which is a number) and an initial password when they submit their first hourly work authorization to the payroll office. The USERNAME is the positions that a student has. Students keep their USERNAME throughout their college career with the University system. Please discuss the log in procedure, work station to use, etc. with your immediate supervisor or other designated person in your work area.
FICA: Students are exempt from FICA taxes during the academic year. During the summer, students may or may not be exempt, depending on number of credits taken and number of weeks between sessions.
Tax Sheltered Annuity: Students are eligible to participate in Tax Sheltered Annuities, see
www.uwsa.edu/hr/student.htm. For more information see Kate Kelley, Human Resources, 3rd floor, Brigham Hall.
QUESTIONS: Contact the Payroll Office, 2300 Ullsvik Hall, 342-1178.