Sample Letter of Acknowledgment
Also available: Word version of this document. Please make sure to make changes appropriate to your department or office.

[Date]

[Title] [FirstName] [LastName]
[Street Address]
[City], [State] [Zip]

Dear [Title] [LastName]:

We have received your application for the position of [Position Name] at the University of Wisconsin Platteville. The Search and Screen Committee will give equal consideration to all applications, and will notify applicants of their status after the application deadline of [Deadline Date].

As an applicant for employment with the University of Wisconsin-Platteville, we ask that you complete a web-based Affirmative Action/Equal Employment Opportunity (“AA/EEO”) Data Questionnaire at your earliest convenience. The data questionnaire is located at the web address (URL) listed below. Please enter the Code Number provided below in the appropriate place on the form.

As recipients of federal contracts, the University of Wisconsin-Platteville is required by law to request data from applicants for employment in order to monitor their recruitment and selection practices. Submission of the information requested on this web-based questionnaire is entirely voluntary. The information you provide will be used to meet the university’s data collection and reporting responsibilities, and to assess the effectiveness of our AA/EEO recruitment and selection efforts. The information will be kept confidential and will not be provided to the hiring authority or the search committee unless you check the release section of the on-line form. Moreover, you will not be excluded from consideration if you decline to provide this information.

The State of Wisconsin has an open records law which requires that we release the names of applicants for university positions to interested parties unless the applicant specifically requests that his or her name not be released. If you do not wish to have your name released, please sign the enclosed Request for Confidentiality Form and return it as soon as possible.

We have also enclosed a complete position description for your information. Thank you for your interest in this position. If you have any further questions concerning the position or the search and screen process, please feel free to contact me at 608-342-____.

Sincerely,


Jane Smith, Chair
______
Department Search and Screen Committee

AA/EEO Data Questionnaire
Web Site Address (URL)
http://www.uwplatt.edu/pers/AADataQuest.htm

Your Code Number __________

JS:ab
Enclosures: 2


(Note—enclosures include: position description and Request for Confidentiality form)