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Constitution of the UW-Platteville Men's Rugby
Football Club
(Revised Spring Term 2011)
Purpose:
To promote the
physical, mental, and social well-being of the individual through his
participation with the group by playing this internationally known
sport.
Article I
Membership:
Any male who desires to join must be enrolled at the University of
Wisconsin-Platteville. They are also subject to the rules and
regulations of the Wisconsin Rugby Union. The University of
Wisconsin-Platteville Men's Rugby Football Club in accordance with
state and federal laws and the University of Wisconsin System policy,
no student may be denied admission to, participation in or the
benefits of, or be discriminated against in any service, program,
course or facility of the University of Wisconsin-Platteville because
of the student's race, color, creed, religion, national origin,
disability, ancestry, age, sexual orientation, marital status or
parental status. (UW-Platteville Policies and Procedures Handbook).
Article II
Officers and
Meetings:
Section I -
Officers
The officers
of this club shall include: President, Vice President, Match Secretary,
Treasurer, Forward Captain, and Back Captain. The Executive Committee
shall consist of these officers and the Club's Advisor. The Advisor
will be a non-voting member. The Advisor of the club must be a
faculty member, staff, or a person approved by the assistant
chancellor for student affairs office.
Section II -
Duties of the officers:
Duties of the
President:
1) Preside over all meetings of the club.
2) Appoint committees to carry out the activities of the club.
3) Confirm matches, tournaments, and referees for the club.
4) Oversee
submittal of a yearly budget to SUFAC.
5) Decide the coach's administrative role with the team.
6) Attend annual AGM meeting
Duties of the
Vice President:
1) Conduct
Presidential duties if/when the President is unable.
2) Recruiting drives.
3) Oversee the
signing of the University of Wisconsin-Platteville's Hold on Harmless
Agreements.
4) Oversee the completion of CIPP forms and cards.
5) Write the
annual donation letter to Alumni, Fans, and Family
Duties of the Match Secretary:
1) Schedule matches, tournaments, and referees for the club.
2) Inform UWP media, campus police, and physical plant of upcoming
games and recent results.
3) Update
Alumni addresses.
4) Arrange the annual Alumni game (First weekend in May.)
Duties of the Treasurer:
1) Submit a yearly budget to SUFAC.
2) Receive and account for all dues and
deposit them in the approved account.
3) Withdraw funds from the account of the Men's Rugby Club with the
approval of the faculty advisor and the president.
4) Annually report the total amount of savings, bills due, and recent
expenditures of the club.
Duties of the
Forward Captain:
1) Set up practices for the Forwards.
2) Decide the starting lineup for the Forwards.
3) Set up the playing field for practice and home matches.
4) Look after all equipment with the Back Captain.
5) Coordinate practice responsibilities with the coach.
Duties of the Back Captain:
1) Set up practices for the Backs.
2) Decide the starting lineup for the Backs.
3) Care of the practice and game jerseys.
4) Look after all equipment with the Forward Captain.
Section III -
Terms of Office:
The President,
Vice President, Match Secretary and Treasurer will serve a term of
one year. They will be elected at the last meeting of the fall
season, and serve through 2 weeks following the next fall elections.
The Forward and Back Captains will serve a term of one semester. They
will be elected at the last meeting of each semester. Each member must be a full time
student who has paid dues. Voting is done by first nominating members
for the open positions, then by a show of hands, electing the member
with the most votes. Only members who have paid their dues will be
allowed to vote. In the occurrence of a vacant office, the position
will be filled by re-election. The re-election process will be done
the same as the original elections. In the case of a vacancy in the
Presidential office, the Vice President will take over as President
and a new Vice President will be elected. If both positions are
vacant, both a President and a Vice President will be elected.
Section IV -
Removal of an officer:
1) The grounds
for recall shall be the failure to fulfill the duties of the office.
2) Recall from office shall be decided by a 2/3 majority vote of the
Men's Rugby Club present and voting.
3) Notice of intent to recall an officer shall be given two weeks
prior to voting in order for all to prepare a defense. Such notice
can be instituted by any member of the University of
Wisconsin-Platteville Men's Rugby Football Club.
Section V -
Suspension of a Member:
1) A meeting
will be called when a member behaves in a manner that is inconsistent
with the organization's goals and activities.
2) Suspension from the club shall be decided by a 2/3 majority vote
of the Men's Rugby Club present and voting.
3) Notice of intent to suspend a member shall be given two weeks
prior to voting in order for the accused member to prepare a defense.
Such notice can be instituted only by an officer of the University of
Wisconsin-Platteville Men's Rugby Football Club.
Section VI -
Meetings:
The first
meeting will held during the first week of each semester. The time,
date, and location will be determined by the President. Meetings will
be held when deemed necessary by the Executive Committee. A quorum is
necessary to ratify any vote. A quorum will consist of 25% of the
members who have paid their dues.
Article III
Amendments:
Section I
This constitution may be amended according to:
1) A quorum
must be present at a meeting presided over by the President.
2) If a motion to amend the constitution is made, an advisory vote
will decide whether further discussion is in order. To proceed with
discussion, a two-thirds majority of the quorum is required.
3) A second vote will be held to ratify the amendment. Ratification
of the proposed amendment will be accomplished by a two-thirds
majority vote of the quorum.
Bylaws
Title I
1) Dues
A. Each member
of the UW-Platteville Men's Rugby Football Club will pay dues at the
beginning of each season.
B. The amount of dues is to be determined by the Executive Committee
at the beginning of each season.
2) Termination
of the Club
A. If the UW-P
Men's Rugby Football Club were to terminate, all remaining equipment
and money would go to the UW-P Women's Rugby Football Club.
B. If both teams were to terminate, all remaining equipment and money
would be dispersed throughout the remaining members.
C. All SUFAC money will be returned to SUFAC.
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