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University of Wisconsin – Platteville Ultimate Frisbee ClubConstitution
Revised September 16, 2001
I. The name of this club shall be the University of Wisconsin Platteville Ultimate Frisbee Club. II. Purposes: The Purpose of UWP Ultimate Frisbee Club is to a. Promote the sport of Ultimate Frisbee b. Provide a learning and competitive environment c. Promote a team atmosphere d. Encourage and uphold a positive environment via: i. Drug and alcohol policies ii. Behavior policies iii. Academic Requirements III. Membership and Advisors a. “In accordance with the state and federal laws and University of Wisconsin System Policy, no student shall be denied admission to, participation in, or the benefits of, or be discriminated against in any service, program, course or facility of the University of Wisconsin-Platteville because of the student’s race, color, creed, religion, sex, national origin, disability, ancestry, age, sexual orientation, pregnancy, marital status, or parental status.” (UW-Platteville Policies and Procedures Handbook) b. Any person may become a member of the club by paying the non-refundable membership fee set by the executive board at the end of the previous school year. The fee is only collected once a scholastic year per member. c. All team members must participate in fundraising activities. d. All participants will maintain his or her member status by abiding by all campus policies and regulations. e. All participants will maintain his or her member status by abiding by all club policies and regulations. f. Advisor(s) for the University of Wisconsin-Platteville Ultimate Frisbee Club can be any Faculty or Staff Member selected by the members. A non-Faculty or Staff Member may be an advisor if approved by the Office of the Assistant Chancellor for Student Affairs. The advisor(s) shall advise the organization on school related activities and assist the club to achieve its goals. IV. Appointments a. Executive Board Members i. Elections shall be held at the end of each school year or one week after a vacancy is announced. ii. Other existing team members may nominate existing team members. iii. If no members are nominated, the advisor(s) appoint(s) the executive board member(s) with the consent of the prospective appointee(s). b. Head Captain i. A head captain must always be in place for any existing men’s, women’s, or Co-ed divisions. ii. A team member may be Head Captain for both a gender and co-ed division. iii. If the head captain should vacate his or her position, nominations will be taken immediately, with elections the following week. iv. A prospective captain must be nominated by at least two other team members, with the consent of nominee. v. Elections will then be finalized, with the person receiving the highest percentage of votes assuming the position of head captain. vi. Executive board officers are eligible for head captaincy. c. Appointments to teams i. The number of participants in the club will determine the numbers of teams organized within the club. ii. Teams will be made up according to level of performance. iii. Executive board members and head captain(s) shall determine the teams. iv. Ideally ten to twelve players will be on each team; no team may be smaller than seven players. v. Men’s, Women’s and Co-ed teams shall be formed with tournament availability in mind. vi. If any player feels they or any other player have been wrongly placed, they will follow the procedure laid out in the conflict policy. d. Team Captains i. Once teams have been formed, each team must determine a captain whose duties are reserved only to that particular team. ii. The Head Captain is automatically appointed as captain of the team to which they belong. iii. Teams may choose a captain in any manner they deem suitable. However, the captain must have approval of a majority of the team members. iv. If no player receives a majority approval, the executive board shall appoint an interim captain. This person will remain in position until the team can reach a consensus on a captain of the team’s choice. V. Responsibilities of Leadership Positions a. Leadership positions consist of the executive board: President, Vice-President, Treasurer, and Secretary; and a Head Captain and captains of individual teams. b. No position may be vacant, with the exception of the Secretary position. If the Secretary position is not filled, the duties of the Secretary shall be distributed evenly amongst the executive board. c. Shared Responsibilities: All executive board members shall i. Deal with any and all policy issues ii. Initiate and organize fundraising iii. Determine the formation of teams d. President i. He or she shall find matches or tournaments for the team(s) to participate in. ii. He or she shall be responsible for tournament registration. iii. He or she shall be responsible for organizing transportation to and from matches and tournaments. e. The President and Vice-President shall work together in all assigned duties. f. The Vice-President shall be responsible for organizing i. Practices ii. Meetings iii. Elections g. Treasurer i. He or she shall be responsible for managing and tracking all club funds. ii. He or she shall present all information regarding funds at the end of each semester. h. Secretary i. He or she shall be responsible for general record keeping. ii. He or she shall be responsible for counting and verifying all voting that shall occur. i. Head Captain(s) i. He or she shall aid in the selection of teams. ii. He or she shall have the role of leader on and off the field through manner, behavior, and play. iii. He or she shall be a major contributor to the method in which practices are run. j. Individual Team Captains shall be a leader on the field for his or her respective team. VI. Policies a. Attendance policy i. All members are expected to attend all practices. ii. If conflicts arise with practices, member must notify executive board members and captains prior to practice. iii. To be counted as a practice attendance the member must actively participate, to the best of his or her ability, in more than half of the practice. iv. Unexcused absences will be dealt with as follows 1. 1st offense: Leniency 2. 2nd offense: Warning 3. 3rd offense: Suspended for two scrimmages, held during practices, which that member must attend, and the next scheduled game. 4. 4th offense: Suspended for two scrimmages, held during practices, which that member must attend, and the next scheduled event. 5. 5th offense: Suspension from all club activities for the remainder of the semester. b. Field/Practice policy i. Swearing will not be permitted on any field of play. ii. Participants must always observe good and proper sportsmanship. iii. Violence or threats of any manner will not be permitted. iv. Infractions and related consequences are to be determined by team members present at time of infraction. v. Penalties can range from verbal warning up to and including dismissal. c. Substance and alcohol abuse policy i. No substances or alcohol of any type shall be used by any team member on the day directly preceding, and through, a scheduled event. ii. Team members must abide by all University of Wisconsin-Platteville substance and alcohol policies. 1. If a club policy is violated, the violation will be handled according to club procedure. a. A panel consisting of the executive board members and six randomly chosen team members not involved in the incident is formed. b. Panel members then analyze the situation over the course of a one-week observation period. c. The panel then discusses the situation and possible repercussions, and determines consequences. d. The final is then presented first to the party or parties involved in the violation of policy by the executive board members, leaving the six random panel members anonymous. e. The entire team is the notified in a similar fashion. 2. If a campus policy has been violated, it will be handled initially in accordance to campus procedure. 3. The situation will then be handled in accordance to club procedure. d. Academic policy i. Members must remain in good academic standing with the University and stay off of academic probation. ii. If a member should happen to fall into academic probation, that member shall be suspended from the organization for a minimum of one semester and shall remain suspended until that member is no longer on academic probation. e. Conflict policy i. If any member of the team feels they have a situation that needs attention, they may follow this policy to resolve or investigate possible reasons for the situation. 1. Bring complaint to executive board. 2. Panel of six non-involved team members shall be assembled to work with the executive board in resolving the issue. 3. A one-week observation period is used to reassess the situation or conflict and make a decision. 4. After one week the executive board and panel will, if necessary, determine a resolution. 5. The resolution shall be presented, by the executive board, to the party who first brought the issue to the attention of the executive board. 6. If conflict cannot be resolved the situation shall be presented, by all involved parties, to the advisor(s) within two weeks of initial complaint. 7. The remaining team members shall the be notified of any changes made by the executive board. VII. Amendments and Ratification a. Amendments and ratifications may be made to the UWP Ultimate Frisbee Club constitution by a vote of 60% of the members in the organization. b. If any amendment or ratification is brought up to the organization it shall have a one-week period to be reviewed by all club members. c. After one week the voting shall take place. If the voting does not take place after one week, or the amendment or ratification is voted down, the amendment or ratification shall not be reconsidered until the next semester. VIII. By Laws a. By Laws to the constitution can be verbally presented at any meeting, and then submitted in writing. A vote shall be taken at the following meeting for all those with knowledge of the proposed change, and it for passage requires a 60% assenting vote of all team members. IX. Finance a. All funds shall be held in accounts accessible by the treasurer and the advisor. b. Any and all expenditures must be passed by a 60% vote. c. If the club dissolves, funds will be returned to the donating parties. i. In the case that adequate funds are not available, funds shall be returned to donating parties in proportion to their donated amount. ii. If any money shall remain after donations have been returned, remaining funds shall be evenly distributed among existing members and the advisor(s).
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