Constitution
PLATTEVILLE EARLY CHILDHOOD ASSOCIATION
BY-LAWS
ARTICLE I, NAME

The name of this organization shall be; Platteville Early Childhood Association.

ARTICLE II, PURPOSE

The purpose of PECA is to serve and act on behalf of the needs and rights of all young children, with primary focus on:

1) supporting and fostering professional development through local workshops and inservices; 2) acting as a support group for all persons involved with young children, as an example, school boards, teachers supportive staff, parents, health centers and courts; 3) providing a group framework for all persons concerned with the health, education and welfare of young children; 4) advocating children's educational, social and legal rights.

ARTICLE III, MEMBERSHIP

 

Anyone desirous of promoting the purposes of this organization may become a member upon payment of annual dues. Every member of the Platteville Early Childhood Association may be a member of the Southwest Wisconsin Association for the Education of Young Children, the National Association for the Education of Young Children, and the Wisconsin Early Childhood Association, entitling them to the benefits of membership in accordance with NAEYC and WECA membership categories.

 

In accordance with state and federal laws and University of Wisconsin System Policy, no student shall be denied admission to, participation in, or the benefits of, or be discriminated against in any service, program, course or facility of the University of Wisconsin-Platteville because of the student’s race, color, creed, religion, sex. National origin, disability, ancestry, age, sexual orientation, pregnancy, marital status, or parental status. (UW-Platteville Policies and Procedures Handbook)

ARTICLE IV, OFFICERS

 

1) The officers of this organization shall be: President(s)/Vice President(s), Secretary(ies), Treasurer(s), Historian(s), and Publicity Coordinator(s), of which for each position there shall be no more than two persons acting as co-officers.
2) Officers shall be elected by the membership. Elections shall take place annually in the spring.
3) The term of office shall be as follows: officers will be elected to a one-year term. Officers may not serve
any more than two consecutive terms.
4) The duties of the positions shall be such as stated.
5) The procedure used for filling a vacant office is appointment by the executive committee for the remainder of the term.

ARTICLE V, OFFICERS- RESPONSIBILITIES

1) President(s)

a. Presides over all official meetings.
b. Appoints all committees not otherwise provided for in the constitution.
c. Has the authority to appoint standing and temporary committee chairpersons.
d. Official spokesperson for PECA.
e. Works with the treasurer keeping up-to-date records of all receipts and expenditures, and is responsible along with the treasurer for the process of issuing checks.
f. Insure that the officers and various committees discharge their duties faithfully, impartially, accurately, and promptly
g. Supervises the accomplishment of the designated committees.

2) Treasurer(s)

a. Collects all dues and money of the organization.
b. Renders a report each month of all receipts and expenditures at the regular business meeting.
1) All books and records shall upon request, be open for inspection by the officers and members of the PECA.
2) Funds are to be kept in a bank checking account and debts are paid out only upon the joint signature of the President and Treasurer.
c. Must submit an annual fiscal report to the membership at the end of his/her term before the election.
d. Must ensure that all publications/rhaterials owned by PECA are properly kept by the Early Childhood Association office.
e. Organizes and promotes fundraisers and book orders.

3) Secretary(ies)

a. Keep full and accurate records of the minutes and transactions of each meeting-
b. Maintains an accurate listing of all the members of the Platteville Early Childhood Association including their local address, telephone number, and e-mail address.
c. Establish and revise member distribution list on e-mail.
d. Contact new members.

4) Publicity Coordinator(s)

a. Create and post PECA information about meetings, volunteer opportunities, activities, and any other information at least on week in advance of the event.
b. Keep one copy of each piece of publicity for record purposes.
c. Post information in the Orange and Blue, PECA bulletin board, throughout Doudna and Boebel Halls, and in the community (when applicable).

5) Historian(s)

a. Create and update the PECA scrapbook by the second meeting after the event has occurred.
b. Be present at all PECA events, or fine an alternate PECA member to attend.
c. Take pictures at all events and create captions to accompany each.
d. Accept responsibility of the PECA camera and film development (developing of film shall be taken out of the PECA funds).

6) Advisor(s)

a. To over see the workings of the organization.
b. Keep track of and advise the officers in the group’s progress.

ARTICLE VI, ADMINISTRATIVE BODY

1) The administrative body of this organization shall be an Executive Committee made up of current organization officers.

2) The duties of the Executive Committee are as follows:

a. to conduct business of the organization;
b. to define and make new policies and procedures for the organization;
c. to manage and administer the affairs and property of the organization;

ARTICLE VII, ELECTIONS

1) The Nomination Committee shall consist of no fewer than three members.

2) Members of the Nominating Committee shall be appointed by the President in conjunction with the Executive Committee.

3) Presentation of the slate: The slate, prepared by the Nominating Committee, shall be made available to the membership fourteen days prior to the election.

4) The Nominating Committee will nominate only members in good standing in the organization.

5) Direct balloting shall take place at a membership meeting. Members shall be notified of this meeting fourteen days prior to the meeting.

6) Elections shall be determined by a majority of the voting quorum present membership.

7) The membership shall be informed of election results by announcement at a membership meeting and/or publication in a newsletter.

ARTICLE VIII MEETINGS

1) There shall be no fewer than two business meetings annually.

2) The setting of meeting dates shall be the responsibility of the Executive Committee.

3) The Executive Committee shall give at least five business days notice for any meeting for every member.

4) Thirty percent (30%) of the membership shall constitute a quorum for the transaction of business at a business meeting.

ARTICLE IX Dues AND MEMBERSHIP YEAR

1) Dues shall be determined by the Executive Committee of the organization.

2) The membership year and fiscal year shall extend from October 1st through September 30th.

ARTICLE X ,-AMENDING BYLAWS

1) These bylaws may be amended at any time by an affirmative vote by 2/3 of the members present at a meeting called for such a purpose, with written notice of the proposed amendment having been sent to the entire membership at least fourteen days prior to the meeting.

2) Amendments may be proposed by any member of the organization and shall be approved by the Executive