French Club Constitution
University of Wisconsin - Platteville
Article I: Declaration
The name of this organization will be French Club.
Article II: Purpose
French Club will give members a relaxed environment in which to practice
speaking French outside of the formal classroom as well as provide the
opportunity for members to participate in cultural events. French
Club will also promote the understanding, study and appreciation of the
French language and culture.
Article III: Membership
Membership is open to all students, faculty, and staff at UW-Platteville.
A member is defined as anyone who pays dues.
“In accordance with state and federal laws and University of Wisconsin
System policy, no student may be denied admission to, participation in
or the benefits of, or be discriminated against in any service, program,
course or facility of the University of Wisconsin – Platteville because
of the student’s race, color, creed, religion, sex, national origin, disability,
ancestry, age, sexual orientation, pregnancy, marital status or parental
status” (UW-Platteville Policies and Procedures Handbook).
French Club will consist of general members, an advisor, and five elected
officers: President, Vice-President, Secretary, Activities Coordinator,
and Webmaster. The Activities Coordinator and Webmaster may also
hold another office, provided that no one person solely holds more than
two offices at any time.
Article IV: Elections
Elections for officers will be held in the spring for the upcoming academic
year during a regular monthly French Club meeting. Members will be
advised of the election during the previous French Club meeting, as well
as by e-mail.
Section 2: Nominations.
Members are encouraged to nominate other students or themselves for an
officer position prior to the election meeting. Nominees have the
right to decline any nomination. All nominees must fill out a Candidate
Information Form prior to the election. The forms can be obtained
from the French Club advisor. The forms must be returned to the advisor
no later than 4pm on the day immediately preceding the election meeting.
Section 3: Procedure.
Officers will be elected by secret sliding ballot. All dues-paying
members will be given one ballot for each position. Elections will
be started by voting for President. The nominees who do not become
President have the option of then sliding down the ballot to run for Vice-President,
and so on. Candidates must have a Candidate Information Form completed
and turned in to the advisor for each position he or she wishes to slide
down the ballot to. If a nominee is unable to attend the election
meeting, his or her Candidate Information Form shall serve as the decision
whether or not to slide down the ballot. Winner for each position
is determined by a plurality of votes. All active, dues-paying members,
including officers but excluding the advisor, may vote. However,
in the event of a tie, the advisor may cast the deciding vote.
Article V: Duties
Section 1: President.
The President shall:
1. Be a full-time, UW-Platteville student taking at least 12 undergraduate
credits or 9 graduate credits.
2. Be an active, dues-paying member of French Club prior to becoming President.
3. Have the power to call meetings.
4. Preside over all monthly meetings, special meetings, and all executive
5. Be the legal representative of French Club.
6. Enforce and interpret the French Club Constitution and University policies
7. Meet with all other Executive Board members and/or the advisor prior
to each French Club meeting to prepare an agenda.
8. Post the monthly agenda at least 24 hours prior to the meeting on the
French Club bulletin board.
Section 2: Vice-President.
The Vice-President shall:
1. Be an active, dues-paying member of French Club prior to becoming Vice-President.
2. Preside over a meeting and assume all the powers and authority of the
President in his or her absence.
3. Assume duties, responsibilities, and the role of President if the office
4. Attend all Executive Board Meetings.
Section 3: Secretary.
The Secretary shall:
1. Be an active, dues-paying member of French Club prior to becoming Secretary.
2. Keep minutes of all monthly meetings.
3. Keep accurate attendance records of all meetings.
4. Type minutes and distribute them to officers and the advisor, either
by hard copy or email.
5. Post one copy of the minutes on the French Club bulletin board.
6. Attend all Executive Board Meetings.
7. Send e-mail to members informing them and post notices on the French
Club bulletin board and in the Orange & Blue of upcoming French Club
meetings and events.
Section 4: Webmaster.
The Webmaster shall:
1. Be an active, dues-paying member of French Club prior to becoming Webmaster.
2. Have at least a basic understanding of HTML code and/or web design.
3. Update and maintain the French Club web page as necessary.
4. Post one copy of the minutes from each meeting on the web page.
5. Attend all Executive Board meetings.
Section 5: Activities Coordinator.
The Activities Coordinator shall:
1. Be an active, dues-paying member of French Club prior to becoming Activities-coordinator.
2. Establish and oversee an activities committee each semester
which will publicize, plan, and execute French Club events and activities.
3. Attend all Executive Board meetings.
Section 6: Advisor.
The Advisor shall:
1. Guide the officers and French Club in realizing their goals as an organization.
2. Be a non-voting member of the organization, except in the event of a
3. Be present at all meetings and cultural events.
4. Be a person with a good working knowledge of the French language, who
is a faculty or staff member or be approved by the office of the Assistant
Chancellor for Student Affairs.
5. Be responsible for managing the French Club ledger.
6. Keep accurate records of financial accounts and statements.
7. Give a report of the checkbook balance at all meetings.
8. Have the power to sign all checks and assist the French Club officers
in the process of approving expenditures.
Article VI: Office Vacancies
Section 1: President.
In the event that the President resigns or can no longer fulfill the obligations
of the Presidency, the Vice-President will assume the position of the Presidency
for the remainder of that term.
Section 2: Vice-President and Secretary.
In the event that either the Vice-President or Secretary can no longer
fulfill his or her duties, that office is opened to the voting members.
The new officer must be approved by a majority vote of all dues-paying
members who are present at that meeting.
Section 3: Webmaster and Activities Coordinator.
In the event that either the Webmaster or the Activities Coordinator can
no longer fulfill his or her duties, that office is opened to the voting
members. The new officer must be approved by a majority vote of all
dues-paying members who are present at that meeting. If there is
no interest in the position, the duties of that office shall become the
collective responsibility of all other Executive Officers.
Article VII: Impeachment
If the voting members of French Club believe that an Executive Officer
is not fulfilling his or her duties to the best of his or her abilities,
they can move for impeachment. That officer will be notified and
will be allowed to speak at the following meeting. The executive
impeachment is a closed vote and requires that half of the dues-paying
members of the club be present at the voting meeting. A 2/3 majority
of those present is required to remove the officer from his or her post.
Article VIII: Meetings
French Club meetings will be held on a monthly basis. The President
and the Advisor have the power to call meetings. The advisor will
inform his or her French classes of upcoming meetings. E-mail notices
will also be sent out by the secretary informing members of upcoming meetings.
Quorum will be ½ of the voting members.
Robert’s Rules of Order, Newly Revised shall be the parliamentary guide
of all matters not specifically covered by this constitution.
Article IX: Dues
The amount of dues to be paid by each member will be determined by the
Executive Board according to the financial need of the organization.
Dues will be collected by the Advisor and will fund social activities throughout
the academic year. Upon dissolution of French Club, dues will be
divided equally and dispersed among the current dues-paying members; any
allocated University fees will be returned to the Segregated University
Fee Allocation Committee.
Article X: Constitutional Amendments
Any part of the constitution can be changed with a 2/3 vote of all dues-paying
members of French Club. Members must be notified of possible changes
to the constitution a minimum of one week prior to voting on the change.
The approved amendments will then be sent to the Student Organization Committee.
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