OIT is responsible for the removal of computers and computer related equipment from the Capital Inventory System. For all other capital equipment, each Home Department is responsible for the removal from the Capital Inventory System of capital equipment belonging to the department.
NOTE: State Surplus Property Rules apply to dispositions and the UWP State Surplus Property Manager must be notified if you intend to sell a piece of equipment regardless of cost. Also, the UWP State Surplus Property Manager must be notified in advance if you intend to scrap a piece of equipment that originally cost $25,000 or more. Approval must be received from the State Surplus Manager before the item can be disposed of. Linda Schaaf can be reached at 342-1221 or by e-mail at firstname.lastname@example.org.
Equipment should be removed from the Inventory Control System when it is:
Equipment is removed from the Capital Inventory System by filling out a Capital Inventory Deletion Form. The deletion form should be completed immediately after the disposal of any capital equipment.
Only original, cherry colored Capital Inventory Deletion Forms or web-based forms will be processed. If Capital Inventory Deletion Forms are needed, request them from Inventory Control or fill out the web form -Deletion Form.
The deletion form should be filled out completely. If the item was stolen, a copy of the Police report is also necessary. If the Capital Inventory Tag can be removed from the item, it should be attached to the Capital Inventory Deletion Form.
The Capital Inventory Deletion Form should be initialed and dated in "Home Dept." box of the form. The form (with attached tag if available) and Police report, if applicable, should be stapled together and sent to Inventory Control.
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Inventory Control is responsible for the timely processing of Capital Inventory Deletion Forms as they are received. Inventory Control oversees the data entry and verifies the accuracy of the entered data. The Capital Inventory Deletion Form should be initialed and dated in the "Inventory Control" box.
When requests for blank deletion forms come in, the requests will be handled immediately.
Inventory Control is also responsible for the processing the deletions noted on the returned Inventory Verification Reports.
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As the Capital Inventory Deletion Forms are processed, the deletion form should be initialed and dated
Capital Inventory Deletion Forms should be filed by Inventory Tag Number. Each fiscal year, the file should be restarted, so that deletions made in a fiscal year are segregated from those made in a different year. Capital Inventory Deletion Forms should be kept on file for 4 years plus the current. The file of deletion forms will act as an audit trail for the verification of the items.
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Cathy Riedl-Farrey, Director of Business Services, 342-1174