Travel

Travel Tips:

  • Airfare must be purchased through Fox World Travel in accordance with Policy: 1201 Purchase & Payment of Business Air Travel
  • Lodging/Meal & Incidental Calculator will determine the rates allowed for the location
  • Lodging must be booked directly with hotel or through Fox World Travel Online booking tool: Third Party vendors (such as Expedia or Hotels.com) are not allowed and will not be reimbursed
  • Meals are per diem (per day) rate.
  • Rental Vehicles: Enterprise & National are the contracted vendors. Gas reimbursment for rental vehicles is allowed, pre-pay fuel is not allowed.
  • Mileage will be reimbursed on personal vehicles; gas reimbursment is not allowed for personal vehicles.
  • Purchases over $25.00 must have an itemized reciept
  • Travel which includes students must fill out the CSA Travel Registry for the Clery Report

IMPORTANT DOCUMENTATION:

When filing out a travel expense report (TER), make sure you are prepared with the following documentation.

  • Documentation stating date, time and location
  • Agenda
  • Itemized Receipts for an expense $25.00 and over
  • MapQuest or Google Maps for Mileage documenation

TER Submitters
1. Go to E-Reimbursment log in.
2. Click one of the following:

a. Create (to start a new travel expense report)
b. Modify (to modify and submit a previously saved report)
c. View (to review a previously completed report)

TER Approvers

1. Go to E-Reimbursment log in.
2. Click one of the following:

a. Approve Transactions (to approve transactions)
b. Reassign My Workflow (redirects expense reports from approval queue to another approver or auditor)

How To's:

How to work with Per Diem Deductions

How travelers can see where their expense report is

How to reduce or limit an expense reimbursment

More How to's and videos can be found under User Guides and Job Aides on UWTravelWIse.

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