Executive Council Minutes
Thursday, September 8, 2011
Conference Room, 211
present: B. Barnet, J. Clifton, B. Collins, H. Evensen, O. Jadaan, J. Kile, D.
Kunz, M. Meyers, P. Parker, L. Riedle, T. Scanlan, P. Sealy, T. Zauche
present: J. Clough, M. Muslu, T. Salmon-Stephens
Minutes—August 3, 2011. Motion by Tim. Joe second. Carried.
- Ottensman Building
Signage—It was suggested that we put up some simple paper signage for
directional purposes now. Philip suggested that Kristina Fields might
already be working on this.
- MathCad –
Bill requested that people respond to how they use this software and how
many classes/students are using it. The license is up for renewal with a
cost of over $8000 for a 500 user license. Only a few people responded,
so please let me know the usage of this software.
Safety Issues—Some departments have identified safety/ADA concerns within
their areas. If these are not identified and documented, then the
concerns will be addressed from the department budgets. Please figure out
a time to get this done. Bill will have Amy Spohn also do a work through
of each area. Please get these concerns to the Dean’s office no later than
Wednesday of next week.
Support for MS Engineering Program—Understanding that everyone is doing
more with less, the question is posed if anyone has any ideas and/or
resources to get some assistance with this program. Currently she has no
office assistance and so anything would be greatly appreciated.
Expenses—An update regarding how state monies can be used for moving
expenses. Guidelines are very clear about how monies can be utilized.
Abroad—Bill asked Tim to share a little bit about his experience in
Germany. He traveled to Germany with fourteen students for a two week
experience and explored renewable energy projects. Study Abroad would
encourage other programs of this type.
Course Fees—This document was scanned and put on the S drive. However,
Carol did not realize that everyone had access to the drive and so this
will be corrected. Discussion regarding when a special course fee can be
added to a course. Currently the Dean has no input on these fees but Bill
would ask that departments be very cautious as to how special course fees
are applied. Please review these guidelines and if you have any
questions, bring them to Bill’s attention.
- IT Upgrades—Classrooms
should be identified soon. Scheduling of these rooms will also be
defined. Chalkboards and high tech equipment will not meet in the same
Reception/Awards—Changes have occurred in this area throughout the past
few years. Bill suggested that we plan for this event to happen within
the second week of school every fall semester and that students need to be
present at the event in order to receive their scholarship/award. There
was also discussion about how and who thanks our scholarship donors. During
the fall semester, the Dean’s office will be sending thank you letters to
the College of EMS donors. Discussion.
Reception/Awards—These will be given out at the dinner on Friday evening.
Mesut Muslu will be assisting with the recognition of Rich Shultz. Follow
up will occur and an update will be provided.
visits—Bill would like to schedule some lab visits with each program
area. He and/or Lisa will attend along with a camera to shoot some
footage for our web pages. Instructors should also be present. Please
confirm these times with Carol.
Calendar—We would like to collect activities/events within the College and
have them all in one location. This should assist in having faculty,
staff, and students know what is going on within the College and will also
help with getting photos at our events so that we can better promote
ourselves. Long term goal will be to migrate these events to the web.
Hudson stressed that everyone needs to promote the use of Zimbra and
advocate for all faculty and staff to utilize this product—even if they do
not like it. At minimum, put your unavailable times on it so that others
may schedule meetings and appointments.
30 minute meetings are being scheduled through Zimbra. Please make sure
that your calendars are up to date.
Vacancy/Position Advertisements—There appears to be one copy of the
positions that were approved for EMS last year. The group advertisement
deadline is September 27th.
Requests for next year—These are due to Mittie by October 1st. for
Fall 2013 hirings. We will have further discussion at next week’s
Executive Council meeting.
wheelchair has been borrowed from Health Services so that we can collect
information about what ADA requirements are there and how they can be
- GE 1030—Osama
shared the overall structure of the course. Justin suggested that we go
to a nine week class meeting two times per week. Discussion followed.
Ideas are open to be shared with Osama. Let’s bring this back for
126 & Ottensman 170—Lisa and Carol are trying to move some high tech
equipment into 170 so that classes can be moved out of 126 that want to
use the equipment. High tech equipment will not be placed in a classroom
where chalk is being used. Talked on this one in number 8 above.
- Merit Pay
Plans—This discussion needs to happen in the College before December. The
Chancellor is aware that pay is a large concern. He also wants a merit
pay plan in place. The Provost presented to URSTPC regarding pay issues
and merit options – Ben Collins and Barb Barnet would know more. Discussion
followed. The other Colleges are working on a plan as well. The bottom
line is we need a system in place
- Lab Manager
vs Lab Technician—Clean Room – Committee formed last year and they
suggested a lab manager. Need to look at true management of the clean
room and the technical operations. A plan will be developed.
– there are a lot of discussions at the executive level and can we get a 5
min review of what the major discussion items are. The Deans have not
been involved in these executive discussions. The Deans are working
together and are advocating for more input and information.