COLLEGE OF ENGINEERING, MATHEMATICS, AND SCIENCE

MINUTES – EXECUTIVE COUNCIL MEETING

Wednesday, August 25, 2004 – Ottensman 149

 

Members Present:            M. Anderson, J. Clifton, C. Cornett, M. Gill, P. Jinkins, A. Masoom, M. Muslu, S. Owusu-Ababio, L. Riedle, R. Shultz, D. St.John, and S. Wills

 

Visitors Present:            T. Salmon-Stephens

 

Announcements:

  1. Abulkhair shared that the summer registrations went well.  UWP is 50 FTE students below our target at this time.  Discussion followed regarding getting students to FTE status.
  2. Torviel Bilstad will be a visiting professor from Stavanger Norway for the 2004-05 school year.  He will be located in the CEE Department in Ottensman 131.

 

Discussion Topics:

  1. Summer Camp Follow-Up—Tammy provided copies of a new brochure for the Women In Engineering program.  She then shared ideas of what will be changing within the programs.  The distribution of the budget and a general discussion followed regarding how to budget for future programs and the fees associated with attending a one week program.  The cost of the program is $300/person.  Consensus was to charge participants the amount that it costs the university.  Discussion continued regarding the cost of the summer institute and the cost of career day.  Rich suggested that the programs be run on a total cost recovery basis to UWP.  Discussion followed.
  2. University Career Center—Lisa reminded everyone of the name change for this office (formerly known as Career Planning & Placement).  She also informed us that e-recruiting will be discontinued with new software being purchased  The University Career Center is interested in once again having faculty accompany recruiters to lunch.  Please provide interested names of faculty to Lisa.  Discussion followed.
  3. Faculty Check Out—Rich reminded everyone that there is a faculty check out procedure that must be followed when individuals leave employment at the university.  It is the responsibility of the department chair or immediate supervisor to make sure that this procedure is followed.
  4. Program Assistant Luncheon—Lisa announced that this event is sponsored by the 3 Colleges for the PAs and would like everyone to be encouraged to participate.  It will be held on September 15 from 11:30-1:00 in the Pioneer Student Center.
  5. EXPO—The EXPO committee would like to recommend that Thursday, March 31 be set at the date for 2005.  The second option would be Friday, April 1.  Discussion followed.  Ideas should be shared with the committee.  Chairs were asked to have this discussion at the department level and return with input at the September 8th EC meeting.
  6. Faculty Evaluations—It is by court order that faculty evaluations need to be made available and accessible to students.  Discussion followed concerning where to house the evaluations.  Take the issue to your faculty and report back at the September 8th EC meeting.
  7. Computer Support—Joe Clifton expressed concern regarding how much the work load has increased for the computer support technicians.  Discussion followed.  A plan has been designed to address the increasing number of students through the Tri-State Initiative.  It has been requested that OIT fund a position from 2005-07 and then funding will come from the TSI program to hire a permanent person.  More discussion followed.
  8. ABET Committee—Rich requested that each department have a representative on this committee.  Lisa will chair the committee.  Representatives are:  Phil Sealy, Tamer Ceylan, Doyle St. John, Abulkhair Masoom, Joe Clifton, and Sam Owusu-Ababio.  MIE will inform Lisa who the IE representative will be.
  9. Budgets—Rich informed everyone that they will need to track their budgets more carefully than last year as WISDM does not encumbered expenditures under $500.  This caused considerable overruns this past year that he was able to cover; however, he will not be able to cover them again.  Discussion followed.
  10. Strategic Plan—The College of EMS plan was revisited in 2000.  It is time to revisit it again.  Rich requested names of individuals to serve on this committee to him no later than September 1.
  11. Other topics:
    1. Lisa reminded everyone of John Hoeft’s visit tomorrow (8/26) regarding the alumni/employer survey.  International Day is scheduled for September 25.  Reminder to attend the International Ice Cream Social on September 1 from 3-4 p.m. 
    2. Sam reported on a meeting which he attended regarding the transfer of credits from technical colleges to universities. 
    3. Rich informed everyone of the focus from the Board of Regents to recruitment and retention of minorities and women.  Minimum requirements should be written in a broader and more inclusive manner so as to include as many individuals as possible.  Discussion followed.
    4. Rich welcomed the new EC members:  Doyle St. John, Pat Jinkins, and Joe Clifton.

Meeting adjourned at 9:26 a.m.