COLLEGE OF ENGINEERING, MATHEMATICS, AND SCIENCE
EXECUTIVE COUNCIL MINUTES
Thursday, September 6, 2001, 12:00 noon, 149 Ottensman
Members Present: Rich Shultz, Lisa Riedle, John Krogman, Sam Owusu-Ababio, Kurt Rolle,
Jaime Hernandez, Joyce Miller, Joe Clifton, Dave Ellestad, Max Anderson, Phil Young, Rick Tufte
Visitor: Tammy Salmon-Stephens
A. J. Krogman shared with members the results of registration for summer. This is headcount of those
who went through registration. (See attached)
B. R. Shultz passed out handouts from the Recruitment Meeting if anyone missed it. (See attached)
C. T. Salmon-Stephens shared SWE & Women in Engineering Programs events with faculty and also College
of EMS Group Mentor Program for Women. Will distribute to all faculty in College. (See attached)
D. R. Shultz mentioned that Chairs need to get the faculty teaching loads into him no later than
Wednesday, September 12. Chairs should also include teaching points.
E. L. Riedle will be in charge of the next two Executive Council Meetings since R. Shultz will be out
F. R. Shultz asked if any chair was interested in attending the UW-System Chair Conference. There was
G. R. Shultz said that the Eisenhower Professional Development Program Grant is due no later than
October 15. The Undergraduate Teaching and Learning Grant Program and the UW System PK-16 Initiative
are due October 26. These grants are due to the Dean's Office by the dates listed.
2. Minutes from May 4, 2001 were approved as distributed.
3. Student Success Center is located where ACES is (new collection of student services). This office would
like to do a short presentation at any Department Meeting. Contact Becky Peters if your interested.
4. Placement Services and eRecuiting - Placement is willing to come and share information on eRecruiting at
any Department Meeting. If interested, please contact them.
5. Group Advertisement - R. Shultz said that each Department who is going to be recruiting faculty should
get all necessary paper work done by October 15 and to Rita Rukashaza by October 22. She will be
submitting information in the November Chronicle of Higher Education. Any other newspaper/magazine each
Department is responsible for submitting advertisements.
6. Highlighted Faculty - R. Shultz mentioned he wasn't very clear in email sent out to Chairs on what he
was looking for. R. Schumacher is looking for five outstanding faculty from each College along with
comments about that faculty from student(s). Discussion followed on how to handle this. It was
determined that each Department should submit one faculty name along with a quote from a student to the
Dean no later than noon, Monday, September 10. This will used as a marketing tool on the web.
7. Relationship with Companies - R. Shultz said that several companies have mentioned to him that they are
fearful that contacts between the Departments and their companies are disappearing. With faculty
retiring and new faculty coming in the relationships are disappearing. R. Shultz would like each
Department to appointment new faculty to go visit company contacts and to rebuild these relationships.
They need personal contact. Also, faculty should visit the Career Fair, which is Thursday, September
27, and also have lunch with recruiters when they are here interviewing for co-ops and/or permanent
8. Completion of Degree Program Change Form - L. Riedle is receiving forms that are not complete or
justifications are not clear. It is each Chair's responsibility to make sure that these forms are
completed when faculty submit to chairs. After the Chair signs, he/she should make sure that the
student's folder accompanies the form. L. Riedle stated that we will be starting a system showing name,
where form is going, date, returned, etc. Honors courses have been a problem and R. Shultz will
follow-up on this.
9. Voting Rights within a Department - L. Riedle mentioned that each Department needs to establish
guidelines for voting between the faculty and academic staff. A decision should be made during the
first department meeting on who can vote and this should be stated in their minutes.
10. Emergency Procedures - L. Riedle said that each Department should review with their faculty and staff
any emergency procedures. It should be noted that the alarm system in this building is not connected
anywhere else. It will just ring within the building. So, phone calls need to be made if necessary.
1. J. Krogman has been asked by D. Hanten, Registrar's Office, to have Engineering Physics, Chemistry, and
Mathematics look at exam times before submitting class schedules. There are problems with exam groups
2. R. Shultz said that when the fall 2002 schedules go out he will allocate rooms to each Department and
they will be responsible for scheduling their classes.
3. J. Krogman asked how we wanted to handle the Scholarship Reception. Do we want to continue in the same
format, discontinue, or what? R. Shultz said we need to discuss this more at length, but in the
meantime pick a date in late October. J. Krogman mentioned either Wednesday, October 24 or Thursday,
October 25. This needs to be an agenda item for next meeting.
4. R. Shultz mentioned that the EMS Dinner will be in October sometime and should not conflict with the
5. R. Shultz said that exemplary faculty nominations should be turned into the Dean's Office no later than
Friday, September 7 if you haven't done so already.