COLLEGE OF ENGINEERING, MATHEMATICS, AND SCIENCE MINUTES - EXECUTIVE COUNCIL MEETING Friday, September 26, 1997 - 12:00 noon - Ottensman 149 Members Present: M. Anderson, T. Ceylan, J. Clough, J. Krogman, J. Miller, M. Muslu, L. Riedle, R. Shultz, F. Tufte and P. Young 1. Minutes of September 12, 1997 were approved as distributed. 2. Announcements a. R. Curtis anticipates that salary letters will go out around November 2. b. M. Larson from the Textbook Cente r has requested that new titles be in "bold", and that all titles used for more than one course in a department be "italicized". Requests should be made in a timely manner. c. J. Wilson indicated that any work requests for Holverson and Wiese will be prioritized, and must be submitted on the "Request for Work By Support Specialist" forms. C. Holverson will be enrolled in five new training sessions from troubleshooting through NT management with completion at the end of the semester. d. J. Krogman reminded the Council of the Scholarship Ceremony on Wednesday, October 1 at 4:30 p.m. in the Beaux Arts. The presentations will be made with the tag team approach. e. R. Shultz investigated purchases being processed through OIT. P. Moriarty guaranteed that there would be a maximum of a 24 hour delay. The Dean needs to know if this is not happening. Emergency procedures will be investigated. f. Rooms 140, 144 and 222 are connected to the Internet. S ound deadening materials will be purchased and installed after tests are conducted. The Dean asked for two student volunteers to complete the tests. Projection equipment will need to be included in the next budget cycle. g. Supervisors should review the deadline dates for the Academic Staff Personnel Forms for 1997-98. December 31 is the last day to hold a goal setting conference. h. Alumni testimonials should be submitted to the Dean as soon as possible. i. R. Shultz announced the 1998-99 WisconsinTeaching Fellows Program. Our last three Underkofler Award winners have been Teaching Fellows. j. Proposals for the Undergraduate Initiative and the Engineering and Technology Fund grants for the 1998-99 academic year should be submitted by December 2. k. The EMS Advisory Board will meet on Friday, October 17. There will be no Executive Council meetings on October 17 and 24. There will be a meeting scheduled for 11:00 a.m. on Wednesda y, October 22. 3. Discussion Topics a. The General Engineering Department faculty would like to become part of the co-op opportunity. J. Wilson will advertise the availability of both faculty and students. T. Ceylan felt that summer opportunities should be encouraged for faculty. More student applications are needed to fill job openings. Students should be made aware of the fact that there is more competition for the spring. GPA is not a stumbling block. b. The GE En rollment and Registration Reports were reviewed. J. Krogman revealed that fewer students are being recommended to enroll in Chemistry 165. This item will be placed on a future agenda. The Dean reviewed background with the Chemistry faculty, and will be meeting with engineering faculty and then bringing the two groups together. Trigonometry is still a concern. R. Shultz mentioned that the EMS enrollment yield rate was 59%. The phone calls were felt to be part of the success, but members asked that th e project be done in a more timely fashion. J. Krogman received the core GPAs from each department. c. Dean Shultz distributed the proposed schedules for ABET plans. Work will begin this semester on the first three plans. Budget planning for early January or February will include a three-year plan for capital expenditures. An assessment plan needs to be in place by the end of the spring semester. J. Krogman will meet with the Dean on GE design courses. Chairs should be sending people to their organizations' inspector training sessions. Self studies will be written during the Fall of 1999, with the visit in the year 2000. d. Members were asked to spend DIN funds as soon as possible. e. A request was made to reactivate the Computer Committee. The Dean will look into this matter. f. Web pages for the College should be updated. Prospective students are utilizing this tool for the selection of school contacts. g. The Dean asked that C hairs work with their faculty to alert them that the College is unable to support old computer programs, and that all software installed must be licensed. 4. Other Business a. DRB Committees should be selected, and chairs should be contacting all second year faculty. Copies of communications should be sent to the Dean. b. Two new programs are being considered--Software Engineering and Master of Engineering.