EXECUTIVE COUNCIL MEETING Tuesday, September 24, 1996 - 11:00 a.m. - Ottensman 149 AGENDA 1. Approval of Minutes of September 17, 1996 2. Announcements 3. Discussion Topics a. Sponsored Programs - K. Lomax b. Summary of General Engineering Department Student Status Changes From February 1996-September 1996 - J. Krogman c. URST Procedures 1996-1997 d. Request for Proposals for Unified Grant Program e. Outstanding Recent Alumni f. Word Perfect/Quattro Pro - J. Wilson g. Karrmann Library Display Case h. Foundation Accounts i. Collaboration Conference - Teacher Excellence Center j. 1996 Homecoming Events 4. New Business _________________________________________________________________- MINUTES - EXECUTIVE COUNCIL MEETING Tuesday, September 24, 1996 - 11:00 a.m. - Ottensman 149 Members Present: M. Anderson, T. Ceylan, J. Clough, D. Horn, J. Krogman, M. Muslu (proxy for Shultz), C. Sundin, F. Tufte, and J. Wilson 1. Minutes of September 17, 1996 were approve d as distributed. 2. Announcements a. T. Ceylan announced that Jennifer Holte had successfully defended her thesis last Friday in Minneapolis. 3. Discussion Topics a. Sponsored Programs - Kathy Lomax, Director, reported that of the 82 proposals submitted for 1994-95, 48 were funded. For 1995-96, there were 35 proposals, with 19 funded. The Council requested that they receive a breakdown by department. Kathy asked what services were needed from her area. The following areas w ere covered: time being a factor for submitting proposals; assisting with proposal preparation; contacting funding agencies; reviewing proposals for format and content; coordinating multi disciplinary team submissions; finding quality personnel for staff positions; gaining account access. Sponsored Programs has a library of resources, including books on grant writing. b. Student Status Changes - J. Krogman asked the chairs to submit their core GPAs within a week. The current GPAs are as follows: 2.2 Industrial Engineering, 2.3 Electrical and Mechanical, and 2.5 Civil Engineering. c. URST Procedures - Calendar of events and deadlines should be posted for reference. An E-mail was sent regarding procedures for second year faculty. d. Unified Grant Program - Materials were disseminated on submitting proposals to three categories of the Unified Grant Program: The Undergraduate Initiative, The Business Education S trategic Planning Fund, and The Engineering and Technology Fund. These materials should be shared with faculty. e. Outstanding Alumni - Outstanding alumni within the last 15 years are honored at each December Commencement. B. Daus needs to be contacted as soon as possible with potential honorees for this December. f. Word Perfect/Quattro Pro - J. Wilson reported that the Computer Committee had recommended that the College upgrade their software to a minimum of 6.0 for Word Perfect and Quattro Pro. g. Display Cases - Submissions of creative endeavors by faculty need to be turned in to the Dean as soon as possible for the Karrmann Library Display Case. J. Wilson reported that the display cases in Ottensman would be cleaned out, and a monthly departmental schedule would be distributed. Student organizations could display with their respective departments. h. Foundation Accounts - Monthly account balance sheets are sent to the Dean's Office, and will be disseminated to respective departments. An annual report is distributed to both the Dean and departments. A donation report is sent out weekly to the Dean and to departments, and departmental thank you letters are encouraged. i. Collaboration Conference - D. Zierath distributed information on a Collaboration Conference to be held in November. The University will cover the costs involved in sending a faculty member from each College . An E-mail will be sent to faculty regarding their interest in attending. j. Homecoming Events - Faculty are encouraged to attend as many events as possible during the 1996 Homecoming weekend. 4. New Business a. The EIC Laboratory policy on food/drinks was discussed. It was felt that all computer instructional labs should have a uniform and consistent policy clearly posted. b. David Boyles has asked for a representative to serve on the Mathematics Assessment Ad Hoc Commit tee. The Dean will pursue this request. c. Ralph Curtis sent a copy of the NCA Assessment Report submitted by the College of Engineering. The Departments of Civil, Electrical and General Engineering will need to submit information on their assessment efforts resulting in enhanced student learning. The information should be submitted to the Dean no later than October 8. d. Classroom seating will be reviewed by the Dean, and an updated listing will be disse minated to the departments. Departments must make sure that their enrollment limits match the limits set for the classrooms.