COLLEGE OF ENGINEERING, MATHEMATICS, AND SCIENCE EXECUTIVE COUNCIL MEETING Tuesday, June 11, 1996 - 9:00 a.m. - Ottensman 149 AGENDA 1. Approval of Minutes of May 17, 1996. 2. Announcements 3. Discussion Topics a. Instructional Lab Grant Program b. Student Risk Management Issues; Insurance for Student-rented Vehicles c. HVAC Operation in Ottensman d. New Computers e. Retreat 4. New Business ___________________________________________________________ MINUTES - EXECUTIVE COUNCIL MEETING Tuesday, June 11, 1996 - 9:00 a.m. - Ottensman 149 Members Present: M. Anderson, J. Clough, D. Horn, J. Krogman, D. Logan, A. Richert, R. Shultz, C. Sundin and J. Wilson 1. Minutes of May 17 were approved as distributed. 2. Announcements a. The Engineering Physics major was approved by the Board of Regents, and a press release will be going out soon. F. Domann was asked to prepare a Fact Sheet on the new program. b. D. Logan reported that Jennifer Holte and Jeff Newcomer had accepted their cont ract offers. R. Shultz indicated that the search had been called off for his department with the top two candidates declining, and the next three candidates accepting positions elsewhere. The search will be reopened for next fall. c. J. Wilson reported on summer enrollment and faculty contracts. She also alerted the departments that purchase orders will need to be cleared Tuesdays through Thursdays during the Dean's absence from June 25-July 23. d. Dis cussion was held on new freshmen enrollment. e. The Dean received a copy of the Directory of NSF Undergraduate Enhancement Projects. He asked that the information be shared with faculty. 3. Discussion Topics a. Information on the Instructional Lab Grant Program was distributed. The deadline date for submissions has expired. Departments should be looking at potential proposals for the next funding cycle. b. Student risk management issues were discussed. A policy document was distributed. There are several areas of concern needing clarification. These concerns should be sent to the Dean for submission to System Risk Management for a response. In the interim, students should sign up for additional insurance when renting an outside vehicle. c. The HVAC operation in Ottensman was reviewed by a system representative. It was agreed that the system has not been operated properly in the past, and that the air will now be chilled and reheated t o eliminate humidity. The system will also be operated seven days per week. A follow-up should then be made with software changes. Dehumidifier systems may have to be installed. d. New computers are being delivered. There was a concern that the computers were ordered without network cards. J. Wilson will be notified of computers to be reassigned to other areas. e. A retreat is being planned with tentative dates of August 21-23 or 25-27. A facilitator h as not been selected. Any suggestions for a facilitator should be submitted to the Dean. An E-mail will be sent to the participants asking for their input on the tentative dates of the retreat. The Dean will prepare an agenda. The main focus of the retreat will be to look at the way the College delivers undergraduate education.