COLLEGE OF ENGINEERING, MATHEMATICS, AND SCIENCE EXECUTIVE COUNCIL MEETING Friday, February 2, 1996 - 12:30 p.m. - Ottensman 149 _________________________________________________________________ AGENDA 1. Minutes of January 19, 1996 2. Announcements 3. Discussion Topics a. Three-year Terms for Department Chairs b. Lab Mod Rankings c. College Budget Submission d. Evaluations of Classified Employees and Academic Staff e. Distance Education; FE Exam f. Central Stores Purchases g. Ye ar End Purchase Order Cut-off Dates 4. New Business _________________________________________________________ MINUTES - EXECUTIVE COUNCIL MEETING Friday, February 2, 1996 - 12:30 p.m. - Ottensman 149 Members Present: M. Anderson, J. Clough, F. Domann, D. Horn, J. Krogman, D. Logan, A. Richert and J. Wilson 1. Minutes of January 19 were approved as distributed. It was noted that the agenda and minutes of Executive Council meetings are now on the WWW (http://www.ems. uwplatt.edu/execcoun/execcoun.htm) 2. Announcements a. J. Wilson reported that the new student orientation dates had been set for the following dates: June 21, 22, 28 and 29; July 12 and 19. Placement tests will be available before the July dates. b. J. Clough indicated that the U.S. First team was starting up again. Students should be encouraged to attend the meeting on February 6. c. J. Krogman reported that the annual mathematics competition will be held nex t Friday through Monday. d. D. Horn indicated that there will be a special counseling and career exploration event for those new students who have not decided on a major. 3. Discussion Topics a. Three-year terms for department chairs/program coordinators were discussed. D. Horn has set the following schedule to occur over a three-year period which will eliminate wholesale turnovers: 1996 - R. Shultz/A. Richert 1997 - M. Anderson/F. Domann/C. Sundin 1998 - J. Clough/J. Krog man/Daryl Logan A memo will be distributed explaining the process. b. RST procedures need to be reviewed to bring structure to the process and to the forms.. c. Lab Mod rankings for 1996-97 were distributed d. Budget figures were distributed with capital priorities. e. Summer salaries for chairs will be allocated to the College for distribution. In the past, one-half has been covered by capital; however, this portion should now be included in DIN requests. f. Evaluatio ns of classified and academic staff should be completed. g. Distance Education was discussed extensively. The College needs to be thinking about what our role should be in the future. h. Central Stores Purchases - Plan ahead when submitting purchase requests so that orders are not sent with minimal items and within short time periods. i. Year end purchase order cut-off dates need to be closely monitored. j. Employment statistics need to be submitted to the Dean. These statistic s are used as a selling point with parents of prospective students. k. Environmental Engineering proposal has been removed from the APC agenda until the proposal is updated. l. D. Horn asked that appreciation be expressed to faculty for their efforts in sending large requests to the Mail Room to save on the College's copy machines.