University
of Wisconsin Platteville
Engineering Mathematics & Science Alumni Chapter
Meeting Minutes
Mississippi Room, Pioneer Student Center
Members Present Members Not Present Guests Attending
John Belken Dan Kaul George Hellert
Chuck Cornett Todd Tadych
Tom Covert
Rob Ehlers
Laura Fenley
Lori Grady
Dave Kaul
Jeff Kronser
Tammy Salmon-Stephens
Matt Thalmann
1. Call to Order
a. President Fenley called meeting to order at 8:07 am.
b. Introductions were made.
2. Discussion of Agenda
a. Discussion of agenda items took place.
b. Board approved agenda.
3. Secretary’s Report
a. Minutes from the April 2003 meeting were presented.
b. Minutes from the April 2003 meeting were approved.
4. Filling of vacant/expiring board positions
a. Expiring terms for October 2003 were discussed.
b. Motion by Past president Kaul and seconded by Director Ehlers to approve Dan Kaul as secretary, Tammy Salmon-Stephens as Director and Tom Covert as Director. Terms for all three positions are, 10/03 – 10/06
5. Theta Tau
a. M-Ball Chair Toddy Tadych was present to discuss M-Ball and Geode. The stipend for the Geode is $500, Postage and Mailing is $108 and the printing expenses are $600. Funding for M-Ball is $600. Funding will be dispersed at the spring 2004 meeting.
b. M-Ball is scheduled for April 17, 2004 in the Ullsvik Center.
c. Discussion ensued regarding putting a portion or all of the Geode on the web and the Alumni Today magazine.
d. The board requested that Theta Tau provide a report at the spring meeting regarding the need for increased financial support for the Geode. In addition, the board would like Theta Tau to investigate an on-line archive of past Geode’s online. Finally, the board requested a documented expense report regarding Geode expenses for the spring 2004 meeting.
e. Past president Kaul motioned to continue the Theta Tau contributions with a second from Director Covert. Motion passed.
6. Treasurer’s Report
a. Treasurer Belken presented several documents indicating the financial status of the EMS Alumni Chapter over the last year as well as a comprehensive one-year review. The board now has three complete years of documented, categorized and coded financial data. This is significant milestone.
b. Discussion ensued regarding various accounts.
c. Motion to accept Treasurer Belken’s report made by Secretary Salmon-Stephens and seconded by Director Ehlers. Motion passed.
7. Dean’s Report
In absence of Dean Shultz, Liaison Cornett reported the following,
a. The university has a head count of 5,826 students with 1,951 in the College of EMS;
b. The master of engineering program has 58 students in classes with 98 students enrolled in the program;
c. In the international exchange program, there are, at UWP, 7 Joint International Masters students (computer science), 2 from Germany, 2 from Hessin and 3 from Sweden. UWP students abroad include, 2 in Germany, 1 in Ireland, 2 in Australia and 2 in Sweden;
d. The Fox Valley initiative has 82 students in engineering classes with 100 total students taking classes in the program;
e. A similar initiative in the Rock County area should be introduced in the next budget cycle;
f. Construction of Ullrich Hall is underway and will be available for classes in January 2005;
g. A proposal exists for a complete renovation of Ottensman Hall with an additional 50% of facilities. Additional information about this proposal will be available before the spring 2004 meeting;
h. The College of EMS is investigating the addition of new programs. The approach is to have the programs as an emphasis in an existing major with the hopes of becoming degree-granting programs. The new programs include, criminalistics, biomedical engineering and nano-technologies; and
i. There are 56 students on co-op this semester. There are 9 students from Ireland seeking co-ops with the college. The coops would run from April through September.
8. Faculty Liaison Report
Faculty Liaison Cornett reported the following,
a. The expenses for the Fish Fry were $893 with 74 paying and attendance at about 160 people;
b. The brat fry is now contracting with UWP catering services. The cost is $2/3 per brat, which is considerably less than expected. The Alchemists are the hosts; and
c. The EMS Golf Cup started this year. The presentations and discussion at the Fish Fry were a great addition to the event. There were 30 people golfing, cost was $50 each person ($10 went to Badger Camp) and the event was in partnership with Chi Epsilon. Additional opportunities for the event fall under Hole sponsorship and other ideas as presented by the special events committee.
9. Alumni Office Report
No report.
10. Committee Reports and Discussion
a. Special Events
i. No report. However some details are provided in the faculty liaison report.
b. Honors and Awards
Secretary Salmon-Stephens reported much progress for the committee and thanked the committee for their hard work.
i. The Photograph program is now completed. A plaque was presented at the Fish Fry;
ii. The Dean Recognition Program was announced at the Fish Fry, a plaque was presented and the recognitions were added to the EMS Chapter web page;
iii. Geode Awards were presented at the Fish Fry. The names of the recipients were placed on the Fish Fry invitation and the committee selected the recipients. Additional issues include, adding tasks to the planning calendar, attendance of recipients at fish fry and keeping record of past recipients.
iv. The Endowed Scholarships are being researched. The board will need to make some recommendations regarding the right location for funds. Additional issues to be addressed by the committee include, getting a process organized for selection and understanding the funding issues behind the scholarship funding.
v. Retiring Faculty recognitions are separate from the emeriti honoree program. The committee recommends eliminating the presentation of a plaque to every retiring individual, but to provide recognition for the faculty at the Fish Fry. Additional issues to be determined by the committee include, special invitations to the Fish Fry and should retiring faculty be recognized on the invitation.
vi. Emeriti faculty honoree program kicked off at the Fish Fry. The honorees were acknowledged on the Fish Fry invitation and a new time line was recommended. Additional issues include, solicitation of nominations, the development of a legacy plaque, stronger criteria for selection, invitation to Fish Fry and the start date for recognition.
vii. The Outstanding EMS Alumni Chapter Award program has a good start. A proposal currently exists. The committee needs to begin moving forward with the official process and to fix problems with the existing plaque.
viii. The Board expressed an interest in also providing faculty support for continuing education and for travel support. The committee should consider adding this to the honors and awards programming.
c. Supporting Membership
i. A report from the committee is expected at the spring 2004 meeting with a focus on accountability to donors and decisions on what to do with the funding.
d. Membership
Second Vice-president Grady reported the following,
i. Gifts for graduates were discussed. The committee decided on mouse pads.
ii. Discussion took place on how to distribute the items (graduation, postal mailing or a postal mailing at a later date. The committee needs to evaluate the mailing cost vs the “during the 1st year” reminder effect.
iii. Discussion regarding the type of advertisement on the mouse pad ensued. The committee needs to decide picture vs. logo.
11. Other Business
a. A $500 funding request from Tau Beta Pi was discussed. The funding would be allocated as a scholarship if Tau Beta Pi receives the secretarial award from the national organization for getting in their paperwork.
b. A $100 request to support the Expanding Your Horizons program on the UWP campus was discussed. EYH is a program for 6-8th grade girls.
c. Funding for the graduation gifts was discussed. The committee is asking for $1,000.
d. A motion made by past president Kaul with a second from Director Covert approved all funding requests.
12. Adjournment
The meeting was adjourned around 10:30 AM.