University of Wisconsin Platteville
Engineering Mathematics & Science Alumni Chapter
Saturday, October 6, 2001
M Rooms, Ullsvik Center
Members Present: Members Not Present: Guests Attending:
John Belken Laura Fenley Deb Knautz, Alumni Services
Lori Grady Kim Houston Mike Olinski, Theta Tau
Dave Kaul Mike Jansen Stephanie Skowronski, Theta Tau
Jeff Kronser Dan Kaul Diana Trendt, Assistant Alumni Director
Bob Schmitt Tim Marko
· President Kaul called the meeting to order at 8:00 am.
· Members and guests introduced themselves.
Stephanie Skowronski and Mike Olinski reported:
· Deadline for articles in the Geode are March 16, 2002 with publication in April 2002. Distribution is scheduled for May. Submissions should be given to Mike Olinski at Olinski@uwplatt.edu
· Past balance for Geode is, $302.28 and looking for $648.63 for this years issue, for a total of $950.91. We are unsure about what the balance remaining is from.
· M-ball theme has not yet been determined. Ideas include, sock hop, Mardi Gras or swing dance. Date is April 6 (also next chapter meeting), 2002. Hoping to coordinate with ASCE student chapter as the Platteville chapter is hosting the concrete canoe competition. Requesting $600 for the M-ball from the alumni board. Last year’s attendance was down from the previous year because the previous year was the anniversary celebration. In addition, there were other events being held during the M-Ball.
· Treasurer Belken received materials from the previous Treasurer. Some statements are missing, however, Treasurer Belken had worked to put together the pieces. The current balance in our account is $15,3363.38 as of September 2001. Motion to authorize payment for M-Ball 2002 for $600 was made by Secretary Salmon-Stephens and seconded by Director Kronser. Motion passed.
· Theta Tau member, Stephanie Skowronski reported back to the board via telephone that Theta Tau did receive the $600 payment for M-Ball 2001.
· For the 2001 Geode, the printing cost $597.17 and the postage was $281.00.
· Treasurer Belken presented a report for the last year’s budget (11/00-10/01). The report is attached.
· Board discussed budget for 11/01-10/02 and made adjustments accordingly. Revised total budget is $6,525.
· Fish Fry estimated expenses for 2001 are $1332.00, with an income of $805.
· Motion to approve the budget and to pay expenses by Secretary Salmon-Stephens and Seconded by Vice-president Grady. Treasurer Belken will distribute $600 for the 2002 M-Ball, $950.91 for the remaining Geode balance and for the 2002 issue, and the $500 stipend to Theta Tau.
Dr. Shultz was not in attendance due to a family commitment. Secretary Salmon-Stephens and Liaison Schmitt provided the College of EMS update.
· Two faculty members, of whom one was Liaison Schmitt, went to Germany to explore international education opportunities.
· A few other international trips were cancelled due to the terrorist attacks in America. It is expected that student travel over seas will decrease because of these attacks, however, UWP and the UWS are committed to providing international experiences to students.
· Three UWP students have returned from their international experiences. They reported that it was an excellent opportunity and it provided a great engineering experience.
· There are several retirements again this year from Mathematics, Engineering Physics and Civil Engineering. The College is also in the process of hiring two ME professors to meet the needs of the Fox-Valley initiative. UWP has received the necessary funding for this initiative.
· Upon approval from the Academic Planning Council, the Computer Science Program will become a part of the College of EMS. Computer Science and Software Engineering will become one department with Electrical Engineering being a separate department.
· Enrollment into the college is high. The 2001-2202 Fall Enrollment Statistics note that we have 1,746 students in the college.
· The Masters of Engineering Program has about 22 students. The College hopes to double the numbers for the next year.
· President Kaul noted that the board should brainstorm ideas on how to include at-a-distance students with alumni association.
· Vice-president Grady suggested that the distance education programs should consider hosting a course meeting for those who are taking on-line courses.
Alumni Office (Diana Trendt)
· Wednesday, Oct. 10, 2001, at Learning Innovations, Dane County alumni connection reception. This is an after work social to learn about UWP on-line programs. There will be a course demonstration and the reception is from 5-7 PM.
· October 24, 2001, senior salute for graduating seniors. This provides one-stop shopping for students who are graduating. Students have the opportunity to also sign up for the alumni association.
· October 20, 2001, Hockey club reunion.
· October 27, 2001, Athletic Hall of Fame induction.
· Please consider nominating alumni for alumni awards.
· Marla Phillips in the alumni office is planning to retire in spring 2002. The alumni office is working hard to fill the Directorship for the alumni office and is committed to filling Marla’s position when she retires.
· There are about 38 confirmed supporting members to the EMS Alumni Chapter, others are in the process of renewing or establishing their membership.
· The board will need to evaluate how to transition responsibilities of the supporting member program to the alumni office and alumni board. We need to review the brochure and broaden the scope of the brochure. If the board provides revisions to the alumni office and they will draft changes to brochure.
Faculty Liaison (Bob Schmitt):
· Fish Fry attendance was 129 people, with 74 being students and 55 non-students. The dinner was held in Beaux Arts Room of the Ullsvik Center. Liaison Schmitt will look at reserving Beaux Arts Room for the 2002 Fish Fry dinner. The Park Inn is also another option if the Beaux Arts Room is not available. In 2000, 140 people attended the fish fry and in 1999, 200+ attended.
· The Brat Fry is scheduled today on the Ottensman patio from 11-2pm. Prices $2.00 for one brat and food, $3.00 for two brats and plate of food.
Honors and Awards Committee (Tammy Salmon-Stephens):
Secretary Salmon-Stephens reported on a meeting held with Vice-president Fenley.
· Plaque explaining the Photographs in Ottensman Hall. After some more research, we determined that not everyone whose picture is on the wall was an instructor at the WIT. The awards committee will put together a statement that indicates these people were a part of the history of UW-Platteville.
· We would like to propose getting one plaque to document the College Deans. We would like to recognize all of the serving deans from the past as well. We would like the plaque to say, “College Deans who have served the Wisconsin Mining Trade School, The Wisconsin Mining School, The Wisconsin Institute of Technology, The College of Engineering and the College of Engineering, Mathematics and Science.” Each person would have their name engraved on a small plate with their years of service listed. The cost of the plaque would be between $180-200.
· As an alternative to the photographs, we have come up with an award to honor Emeriti Faculty. Vice-President Fenley and Secretary Salmon-Stephens revised the criteria. We will post this on the web for board members to view and provide feedback. Again, we would like to have a plaque honoring these people – similar to the Dean’s plaque. A nomination form will also be placed on the web for board member review.
· College of EMS Outstanding Alumni Award was also reviewed. Nominations should be solicited from alumni, board members and from the faculty by the end of February or March. The alumni office would then provide information on these nominees so that the board members could choose a recipient. It is our hope to have the board members select the recipient at the spring 2002 meeting. The honor would then be given at the fall 2002 Fish Fry. We would also like to have an advertisement in the Geode with perhaps a tear out nomination form. The criteria we are proposing will be available on the web for board members to review. Recipients should have a story in the Geode. The board should decide if an additional plaque be made to show the recipients of this award. The recipient should also be invited to attend the fish fry via a letter when other invitations are sent out.
· The Outstanding and Most Recent Alumnus awards for the Parent Chapter were also reviewed. It is the job of the honors and awards committee to submit names for these honors as well. Our goal should be to have at least one nomination from our college. Nominations from the Chapter Award can be also fed into this system.
· The Honors and Awards Committee would like to have an article in the Geode to publicize all of these awards.
· A motion to accept and approve the above actions was made by Director Kronser and seconded by Vice-president Grady. Motion passed.
· There are three terms that expire today, Director Marko, Vice-president Fenley and Treasurer Belken. Both Vice-president Fenley and Treasurer Belken would like to stay on the board, however, Director Marko declined.
· A motion to re-elect Vice-president Fenley and Treasurer Belken was made by Secretary Salmon-Stephens and seconded by Director Kronser, provided the bylaws allow successive terms. Motion passed. The terms for each member are 10/2001-10/2004.
· A motion to elect Rob Ehlers to fill Director Marko’s position was made by Director Kronser and seconded by Vice-president Grady. Motion passed. Director Ehler’s term is 10/2001-10/2004. Director Kronser will provide Sectary Salmon-Stephens with Director Ehler’s contact information.
· Past president Jansen contacted Dr. Tom Nelson regarding resume book with Chi Epsilon. Supporting members may have resume book one week before the usual mailing. Perhaps a cover letter from the EMS alumni chapter should be included with the resume books. President Kaul will contact Dr. Nelson about what should be done to move forward with this project.
· Director Kronser brought up a point about other UWP alumni chapter’s starting supporting member programs. The board should review how to handle multiple requests for a company from several alumni chapters. This discussion will be included on the next agenda.
· Director Kronser also expressed an interest in having students participate in summer-only, international-engineering experiences.
· Board members discussed the status of gifts for graduating seniors. The board will have to re-visit this at the next meeting.
Motion made by Secretary Salmon-Stephens and seconded by Treasurer Belken to adjourn at 10:0 AM.