1. Call to Order

The meeting was called to order at 8:00 AM by Past President Gardner in place of President Jansen.

2. Approval of Minutes of April 17, 1999 – Spring Meeting.

Director Kronser made a motion to approve the minutes. Director Belken seconded the motion. Motion approved.

3. Financial Report

• Opening balance is $4,893. Financial report from Treasurer Wandsnider is attached to these minutes.
• Board discussed budget for the 1999/2000 year.
• Photo engraving. Board discussed if this item should be eliminated. It was decided that this line item would not be eliminated and that Director Belken and Secretary Salmon would lead the efforts in developing criteria and qualifications for these awards. See additional notes under item F in the Chapter Issues of these minutes.

• Motion made by Director Kronser and seconded by Director Belken to eliminate the student and faculty line items due to the funding support provided by the college. Motion was approved.
• Currently, the board has a $1500 surplus due to the success of the supporting membership program.
• Discussion about how to allocate the surplus took place. Ideas for the use of this excess include: additional scholarships, mentor night, additional alumni memberships, and a job fair. In the future, it was suggested that the membership committee determine the allocation of any surplus due to the supporting membership program.

• A motion was made by Director Kronser and seconded by Director Belken to allocate $500 into awards, $500 into scholarships, $500 into photo engraving. Motion was approved.
• Board discussed Geode budget. The allocation will remain the same at $500 per year with only one annual issue being published.
• Remaining line items were allocated as they had been in past years. Secretary Salmon made a motion to approve the proposed 1999/2000 budget. Director Belken seconded the motion. Motion passed.

1. Dean’s Report

• Dean Shultz discussed the efforts of the college to reduce discriminatory practices toward women in the college. A memo was distributed to all faculty members and this topic was an agenda item during a college meeting this fall.
• Dean Shultz updated the board on the possibility of UW-Platteville having a remote campus in the Fox River Valley. Currently, the college is doing a feasibility study via surveys, meetings, and discussions.

1. Faculty Liaison Report - Schmitt

• Faculty Liaison Schmitt discussed the outcome of the annual Fish Fry, that was held on Friday, October 8 at Banfield’s just south of Cuba City.

• 128 members attended the Fish Fry. The Expenses were approximately $1200, with revenue being $700.

• The alumni board honored Mr. Mertin Bennett for his service to the college.

• Several retiring faculty were honored with a plaque: Phil and Carol Sands, Fred Doman and Earl McCullough. It was noted that the selection process for these awards should be added to the calendar of events for next year, probably late summer.

• Supporting memberships and renewals were also announced. Plaques and membership insignia were distributed. There were seventeen members last year and this year, twenty-five members. The Society of Women Engineers (SWE) produced a sign to recognize the supporting members.

• The EMS Alumni board scholarships were announced: Travis Young (EE) and Tim Bliefernicht (CE).

• The Geode writing awards were also announced: Stephanie Skowronski, Lance Disack, and Sean Vonbergen.

• The board decided that students, who are honored, should be required to attend the Fish Fry in order to receive scholarships. In the future, this will be a requirement.

• The board discussed the prices of the fish fry. Would like to see an initiative to evaluate the number of students to number of alumni to determine actual expenses.
• The board discussed the fish fry location for next year. Several places were mentioned: Governor Dodge, Banfield’s, Don Q Inn, and Arthur Haus. Faculty Liaison Schmitt and Director Kronser (Special Events Committee Chair) will work together to determine the venue.

• Beer and Brat Bash will be held just after the board meeting.
• Prices for the Brat Fry were determined by the board: $2.00 = 1 brat, beans and potato salad. $3.00 = 2 brats, beans and potato salad.
• The American Institute of Mining Engineers (AIME) has typically been involved in preparing and cooking for the brat fry. A new student group, Associated General Contractors (AGC) are preparing for the event, because of the student turnover in the AIME group.

1. Alumni Office Report

Alumni Director, Barb Daus noted several items:

• The most recent alumni magazine has been distributed.
• Several different alumni related events have taken place, the Alumni Reunion weekend , Hall of Fame, and the Reunion of 1974 football team
• The Pioneer football team will be participating in the border battle in the Metro Dome, Sunday, November 14, 1999.
• Wisconsin Governor, Tommy Thompson visited UW-Platteville for the ribbon cutting of the newly remodeled Russell Hall.
• The opening of the new student center is scheduled for Homecoming 2001. The alumni office is directly involved in the planning for the opening.
• A proposal brought forth by the Alumni association for an assistant alumni director was recently approved.
• The UW-Platteville Alumni Association pledged $100,000 toward the new student center for an alumni area in the student center. The alumni area will include a twenty-seven foot recognition wall, lounge area, and indications of traditions at UW-Platteville. The new student center will be very modern with a lot of computers and technology.
• New initiatives within the alumni association are: community day in Southwest WI to attract more alumni to participate in events, posters in local businesses, a large ad in the Platteville Journal honoring all of the alumnus in the area. The alumni association also mailed UW-Platteville buttons to every alumnus in the 53818 zip code.

1. Chapter Issues

1. Chapter Activity Calendar

• A big thanks to President Jansen for beginning this initiative.

• The Chapter Activity Calendar was distributed at the meeting. Alumni Board President Joe Dresser commented that additional items such as programs and administrative activities such as supporting membership program, nominations, selection process for scholarships and awards, along with other items should be added to the Chapter Activity Calendar. Alumni Board President Joe Dresser agreed to take an initial look at these items, to make some notes and distribute additions in March.
• Additionally, President Dresser suggested that a committee be listed by each activity so that committee members are aware of what has to be completed.
• If board members have suggestions on what to include on the calendar and/or which committee should be responsible, please send the suggestions to President Jansen or Alumni Board President, Joe Dresser.
• In the event that you did not receive a copy of the Activity Calendar, a copy is attached to these minutes.

1. By Laws and Constitution Amendments

President Jansen made revisions to the current By Laws and Constitution. A copy of the bylaws is attached to these minutes.

2. Membership Committee

• The main item under membership committee is the supporting memberships program. Several discussions took place regarding the use of this money.

• In addition, some type of a report should be supplied to the supporting members to inform the members of the use of this money.
• This group should determine how to use the money coming in from this program. See additional notes in the Financial Section of these minutes.
• Additional aspects of this program need to be refined, such as additional recruitment, renewals, acknowledgement to members, and participation in the Fish Fry.

1. Nominations

• Alumni Board member Dave Kaul was nominated and elected president, with a term of 11/99 – 10/2002.
• Second Vice-president Dailey was nominated and re-elected, with a term of 11/99 – 11/2002.
• Director Belken was nominated and re-elected, with a term of 11/99 – 11/2002.
• UWP Engineering alumnus Tim Marko was nominated and elected to fill the vacant directorship due to President Kaul being elected as President. Director Marko is filling the term of 11/98 – 11/2001.
• A copy of the revised board of directors is attached to the minutes.

• One remaining directorship is open due to Director Meyer resigning. President Kaul will appoint someone to this position. The goal is to appoint a mathematics or science alumnus. Mike Felker and Rob Ehlers from Stand and Associates are engineers who may be interested if a mathematician or scientist alumnus is not appointed.

1. Geode

• Theta Tau member, Heather Schipper was present to discuss the financing of the Geode. A check for $620 to cover the last production of the GEODE.
• Additional comments about the last issue include
• Liked the idea of listing the supporting members on the table of contents.

• Additional idea would be to have an invitation for additional members listed in the same area, instead of where it was posted in the last issue.
• The board thought it would be a good idea to have an article from one of the supporting members listed in the GEODE. Theta Tau member, Heather Schipper should contact Past President Jansen for updates about future articles.
• The board also thought it would be a good idea to have a calendar of events for the back of the Geode. Faculty Liaison Schmitt said he would work on this initiative. In the mean time, Alumni Director, Daus has provided a sample calendar of events. The calendar is attached to these minutes.

1. Awards - Photos in Ottensman Hal

• This topic has been on several sets of minutes for quite some time. Secretary Salmon and President Kaul have agreed to work together to develop selection criteria, awards policies, and the process for faculty receiving this honor. They will make a presentation at the next alumni board meeting.
• Several faculty have retired and have been nominated for this honor. Several more retirements are expected. A solution is needed for this project.
• Dean’s plaques will also need to be addressed.
• The inclusion of Mathematics and Science will also need to be addressed.

G. Committees

• Brief discussion about what committees are exist. It appears that five committees exist with some having a chair and others needing a chair: Finance, Membership (Past President Jansen?), Nominating, Special Events (Director Kronser), and Awards (Director Belken and Secretary Salmon).

• Alumni Board President Joe Dresser suggested that a chair be appointed and at least one other board member on each committee. President Kaul will be making appointments and charges to each of these committees.

1. Adjournment

Motion was made to adjourn the meeting at 10:00 am. Motion approved.

Respectively Submitted,

Tammy J. Salmon

Secretary, UWP College of Engineering, Mathematics, and Science Alumni Board