Program Payments and Withdrawal Policies

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UW-Platteville Students

Application Fee

All UW-Platteville students applying to study abroad through the UW-Platteville Education Abroad office are required to submit a nonrefundable $50 application fee (cash or check payable to UW-Platteville).  For students applying to affiliate programs, the program provider may also charge an application fee, and applicants should check the program provider’s website for the current application fee.

Nonrefundable Confirmation Deposit

Students applying to UW-Platteville Education Abroad programs, UW-Platteville exchange programs, and affiliate programs will be asked to submit a $500 nonrefundable confirmation deposit to the UW-Platteville Education Abroad office within two weeks of being notified of their official acceptance into the program.  Please note that students will be prompted in their online application to submit payment once they have officially been accepted, so no payment is due until then.  Students who are not accepted into the program upon application review are not liable for the deposit.  This fee covers:

  • support from UW-Platteville Education Abroad office before, during, and after studying abroad.
  • the mandatory pre-departure orientation and re-entry sessions.
  • eligibility for the UW-Platteville International Study Grant.
  • general administrative expenses.
  • the mandatory CISI health and medical insurance.

Students who choose to withdraw from the program after submitting their nonrefundable confirmation deposit will not be refunded the $500.  Students who choose to withdraw or not continue with their application after the two weeks following their acceptance will still be responsible for payment, even if it has not yet been paid.

In addition, students applying to affiliate programs may be charged an additional nonrefundable confirmation deposit fee upon acceptance.  Please check the program provider’s website for the program provider’s current administrative fees.

Students applying to UW-Platteville Short-Term Faculty-Led programs will be asked to submit approximately half of their program cost as a program deposit two weeks after the program application deadline.  Additional information and exact costs will be provided to student upon acceptance.

Program Payments

The exact payment schedule will vary from program to program but in general:

  • Students applying to UW-Platteville Education Abroad programs, will be billed their program cost through their UW-Platteville PASS account and will pay in the same manner as they pay for a semester on-campus.
  • Students applying to UW-Platteville Short-Term Faculty-Led programs, will be billed their program cost by UW-Platteville Education Abroad.  The exact payment schedule may vary from program to program, but in general the remaining program cost is divided into two installments: installment one is due one month after the program deposit is due and installment two is due two months after the program deposit is due.
  • Students applying to UW-Platteville Exchange programs and affiliate programs, will be billed their program cost by UW-Platteville Education Abroad.  The exact payment schedule may vary from program to program, but in general, is as follows:
    • Fall and Academic Year Programs: The program cost is billed in early June and is due in early July.
    • Spring Programs: The program cost is billed in early November and is due in early December.
    • Summer Programs: The program cost is billed mid-April and is due mid-May.
    • Winterim Programs: The program cost is billed in early November and is due in early December.

Partial payment plans are available to break the program cost into installments, and interested students can contact the UW-Platteville Education Abroad office for details.

Applicant Withdrawal and Refund Policy

Once an applicant has officially confirmed their participation by committing via their UW-Platteville Education Abroad online application, they become subject to the standard cancellation policy as follows.  Please note that the “program start date” is defined as the date that program participants are scheduled to arrive in country as set by the program.

  • Withdrawal 61 or more days prior to the program start date: The student is responsible for the application fee and nonrefundable confirmation deposit, as well as any additional costs accrued on the student’s behalf.
  • Withdrawal 1 to 60 days prior to the program start date: The student is responsible for 50% of the program cost plus the application fee and nonrefundable confirmation deposit, as well as any additional costs accrued on the student’s behalf.
  • Withdrawal on the program start date or after the program has begun: The student is responsible for 100% of the program cost plus the application fee and nonrefundable confirmation deposit, as well as any additional costs accrued on the student’s behalf.

Withdrawal Appeal

Concerns or appeals with regard to fee payment, refunds, or other UW-Platteville Education Abroad program policies should be directed to the Director of UW-Platteville International Programs in writing.  A written decision will be issued back to the concerned or appealing person(s).

UW-Platteville Education Abroad Program Cancellation Policy

UW-Platteville Education Abroad considers student safety its highest priority. Therefore, as the program provider, UW-Platteville Education Abroad reserves the right to cancel any UW-Platteville Education Abroad program in a location considered unsafe. If UW-Platteville Education Abroad cancels a program for safety reasons, every effort will be made to refund program costs to participants.

Any costs that are not included in the program cost and have been committed out-of-pocket by the student (e.g. visa, airfare) will not be refunded by UW-Platteville Education Abroad.  Students are encouraged to consider flight cancellation insurance at the time of booking.

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Non-Platteville Students

Application Fee

All students applying to a UW-Platteville Education Abroad program are required to submit a nonrefundable $50 application fee (cash or check payable to the UW-Platteville). 

Nonrefundable CONFIRMATION Deposit

All students applying to a UW-Platteville Education Abroad program will be asked to submit a $500 nonrefundable confirmation deposit to the UW-Platteville Education Abroad office within two weeks of being notified of their official acceptance into the program.  Please note that students will be prompted in their online application to submit payment once they have officially been accepted, so no payment is due until then.  Students who are not accepted into the program upon application review are not liable for the deposit.

Students who choose to withdraw from the program after submitting their nonrefundable confirmation deposit will not be refunded the $500.  Students who choose to withdraw or not continue with their application after the two weeks following their acceptance will still be responsible for payment, even if it has not yet been paid.

The program cost listed on the UW-Platteville Education Abroad website includes the nonrefundable confirmation deposit.

Program Payments

Students from the following institutions will pay their program costs to their home institution as they will pay UW-Platteville Education Abroad directly on the student’s behalf.  Please note that the payment agreements with these institutions are subject to change, so please contact the UW-Platteville Education Abroad office with questions.  Students should also check with the education abroad office at their institution for more information on billing.

  • Clarke University
  • High Point University
  • Loras College
  • Marian College
  • Minnesota State University-Mankato
  • University of Dubuque
  • University of Missouri-Columbia
  • University of St. Thomas
  • University of Wisconsin-Eau Claire (*NUFS Nagasaki, Japan applicants only, students applying for any other UW-Platteville Education Abroad program will be billed by UW-Platteville directly.)
  • University of Wisconsin-La Crosse
  • University of Wisconsin-Oshkosh (*SAIIE Seville, Spain; SMUC London, England; UoN Newcastle, Australia; and NUFS Nagasaki, Japan applicants only, students applying for any other UW-Platteville Education Abroad programs will be billed by UW-Platteville directly.)
  • University of Wisconsin-Stout

For all other students, the exact payment schedule may vary from program to program, but in general, is as follows:

  • Fall and Academic Year Programs: The program cost is billed in early June and is due in early July.
  • Spring Programs: The program cost is billed in early November and is due in early December.
  • Summer Programs: The program cost is billed mid-April and is due mid-May.
  • Winterim Programs: The program cost is billed in early November and is due in early December.

Partial payment plans are available to break the program cost into installments, and interested students can contact the UW-Platteville Education Abroad office for details.

APPLICANT WITHDRAWAL AND REFUND POLICY

Once an applicant has officially confirmed their participation by committing via their UW-Platteville Education Abroad online application, they become subject to the standard cancellation policy as follows.  Please note that the “program start date” is defined as the date that program participants are scheduled to arrive in country as set by the program.

  • Withdrawal 61 or more days prior to the program start date: The student is responsible for the application fee and nonrefundable confirmation deposit, as well as any additional costs accrued on the student’s behalf.
  • Withdrawal 1 to 60 days prior to the program start date: The student is responsible for 50% of the program cost plus the application fee and nonrefundable confirmation deposit, as well as any additional costs accrued on the student’s behalf.
  • Withdrawal on the program start date or after the program has begun: The student is responsible for 100% of the program cost plus the application fee and nonrefundable confirmation deposit, as well as any additional costs accrued on the student’s behalf.

WITHDRAWAL APPEAL

Concerns or appeals with regard to fee payment, refunds, or other UW-Platteville Education Abroad program policies should be directed to the Director of UW-Platteville International Programs in writing.  A written decision will be issued back to the concerned or appealing person(s).

UW-PLATTEVILLE EDUCATION ABROAD PROGRAM CANCELLATION POLICY

UW-Platteville Education Abroad considers student safety its highest priority. Therefore, as the program provider, UW-Platteville Education Abroad reserves the right to cancel any UW-Platteville Education Abroad program in a location considered unsafe. If UW-Platteville Education Abroad cancels a program for safety reasons, every effort will be made to refund program costs to participants.

Any costs that are not included in the program cost and have been committed out-of-pocket by the student (e.g. visa, airfare) will not be refunded by UW-Platteville Education Abroad.  Students are encouraged to consider flight cancellation insurance at the time of booking.

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