I. INITIAL REVIEW (Retitling only)
Dates Required Action
Fall Semester
1.
ACADEMIC STAFF completes the Initial Retitling Review Form and Position Description Questionnaire documenting any change in defined job responsibilities, role, function or scope which are planned and could lead to retitling. This action is to be initiated by either the individual in the position or the immediate supervisor.
 
2.
Copies are sent to the ACADEMIC STAFF PERSONNEL COMMISSION for information purposes only.
 
3.
After the IMMEDIATE SUPERVISOR has reviewed the form and made a recommendation, it is sent to the AREA ADMINISTRATIVE HEAD (PROVOST, ASSISTANT CHANCELLOR, or DEAN) for review and recommendation.
October 15
4.
After the PROVOST, ASSISTANT CHANCELLOR, or DEAN has reviewed the form and made a recommendation, it is sent to the CHANCELLOR for review and a decision. The Chancellor's decision must be reported to the ACADEMIC STAFF PERSONNEL COMMISSION. If not approved, the Chancellor sends the form to the Personnel Commission for review. The Personnel Commission reviews the form and makes a recommendation and returns it to the Chancellor. If not approved by the Chancellor the second time, the Chancellor returns the form to the academic staff member and notifies the Personnel Commission of his/her decision.
II. FINAL REVIEW (Retitling and Promotion)
Dates Required Action
Day 1
No later than Jan. 28
1.
Retitling and Promotion Review Form, a new Position Description Questionnaire for the title sought, and supporting narrative prepared by the employee are submitted to the IMMEDIATE SUPERVISOR. Copies are submitted to the Academic Staff Personnel Commission.
 
a.
The IMMEDIATE SUPERVISOR reviews material and makes a recommendation within 5 working days. If a negative recommendation is given, the academic staff member must be informed and allowed time to request a reconsideration.
   
b.
The EMPLOYEE has 5 days to request reconsideration of a negative recommendation. Failure to request a reconsideration results in the process stopping. Copies are not submitted to the Personnel Commission.
   
c.
The IMMEDIATE SUPERVISOR must respond to the request for reconsideration within 3 working days.
   
d.
A positive recommendation or a reconsidered recommendation (positive or negative) is to be forwarded to the PERSONNEL COMMISSION.
13 Working Days
from Day 1
2.
All documentation is to be submitted to the ACADEMIC STAFF PERSONNEL COMMISSION.
   
a.
The Commission is to review the material and make a recommendation within 10 working days of receiving the material. If a negative recommendation is given, the academic staff member must be informed and allowed time to request a reconsideration.
   
b.
If a negative recommendation is made, the EMPLOYEE (or supervisor) has two (2) working days to request reconsideration. Failure to request a reconsideration results in the process stopping. Copies are not forwarded to the Provost or Assistant Chancellor.
   
c.
The PERSONNEL COMMISSION must respond to a reconsideration request within three (3) working days.
   
d.
A positive recommendation or a reconsidered recommendation (positive or negative) is to be forwarded to the PROVOST or ASSISTANT CHANCELLOR.
28 Working days
from Day 1
3.
All documentation is to be submitted to the PROVOST or ASSISTANT CHANCELLOR.
   
a.
Materials are to be reviewed and a recommendation made within five (5) working days. If a negative recommendation is given, the academic staff member must be informed and allowed time to request a reconsideration.
   
b.
If a negative recommendation is made, the EMPLOYEE (or supervisor) has two (2) working days to request reconsideration. Failure to request a reconsideration results in the process stopping. Copies are not forwarded to the Chancellor.
   
c.
The PROVOST or ASSISTANT CHANCELLOR must respond within five (5) working days to a reconsideration request.
   
d.
A positive recommendation or a reconsidered recommendation (positive or negative) is to be forwarded to the CHANCELLOR.
41 Working days
from Day 1
4.
All documentation, recommendations and reconsideration requests are submitted to the CHANCELLOR.
   
a.
The Chancellor reviews materials and either approves or denies the request within 10 working days. If a negative recommendation is given, the academic staff member must be informed and allowed time to request a reconsideration before the decision becomes final.
   
b.
If a negative decision is made, the EMPLOYEE (or supervisor) has two (2) working days to request reconsideration.
   
c.
The CHANCELLOR must respond within five (5) working days. The Chancellor's decision is final.
 
5.
Copies of the form indicating the final decision are sent to all levels of review.
July 1
6.
Retitling, promotion, and/or new pay grade, if any, are effective.