Constitution and Bylaws

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CONSTITUTION

ARTICLE I: AUTHORITY

This thirteen member Classified Staff Senate will promote a positive professional environment for all classified employees and limited term employees (LTEs), support professional development activities, encourage informed communication among classified and LTE staff and within the broader University community, and, most importantly, serve as an advisor to the Chancellor and other University administrators who are closely involved with the legislative initiatives during this important transitional time as the new University Personnel System is established and implemented as of July 2015.

In addition to serving as an advisory role, this Classified Staff Senate will work toward creating an elected representative body for classified staff and LTEs.

ARTICLE II: NAME AND MEMBERSHIP

The classified staff and LTEs of the University of Wisconsin-­‐Platteville organize and associate themselves together under the name "Classified Staff of the University of Wisconsin Platteville."

This organization, appointed to represent Classified Staff and LTEs at the University of Wisconsin Platteville after the decertification of State unions on March 13, 2011, shall be known as the Chancellor’s Classified Staff Advisory Committee.

After being recognized by the Board of Regents of the University of Wisconsin, and the Chancellor of the University of Wisconsin Platteville; the Committee will be recognized as the Classified Staff Senate as of November 12, 2013.

ARTICLE III: MEETINGS

General meetings of the Classified Staff Senate shall be called by the Chancellor or by the Chair of the Classified Staff Senate. The meeting notice shall be communicated to all members of the classified staff in a timely manner as defined in the Bylaws.

A quorum is defined as fifty percent of the Classified Staff Senate eligible for voting privileges at the time of the meeting.

Regular meetings will be held on the 2nd and 4th Tuesday of each month.

ARTICLE IV: AMENDMENTS

Amendments shall be initiated and drafted by the Constitution and Bylaws Sub-­Committee and presented to the full Classified Staff Senate. The Constitution shall be amended by a two-­‐thirds vote of all eligible voting members of the Classified Staff Senate.

BYLAWS

ARTICLE I. MISSION

The Classified Staff Senate of the UW-Platteville campus was established to improve communications between all classified and limited term employees and the broader University community.  While it is understood that the University’s classified staff have employment rights and conditions that are determined and established by state-level agencies, the Classified Staff Senate is here to support equality amongst classified staff, academic staff, faculty & students, as well as to ensure that classified staff have a voice and the ability to be actively involved in campus based process, both current and future.

ARTICLE II. NAME

The name of the organization is the Chancellor’s Classified Staff Advisory Committee (CCSAC).

As of November 26, 2013 the name of the organization will be changed to Classified Staff Senate (CSS).

ARTICLE III. ROLES & RESPONSIBILITIES

The CSS is charged with the following Roles & Responsibilities:

1) To participate in the development of future plans for the University while also promoting and sustaining a positive professional environment for all classified staff and LTEs.

2) To promote programs and services that support professional development activities.

3) To encourage informed communication among classified staff and with the broader University community, including the recognized governance groups.

4) To serve as advisors to the Chancellor and other University administrators.

5) To solicit nominees and make recommendations for University Search and Screen Committees and other committees requested by the Chancellor.

6) To perform other such duties that support the mission of the UW-Platteville CCSS.

ARTICLE IV. MEMBERSHIP

Section 1: All members in permanent and limited employment status of the classified staff are eligible and encouraged to be a member of CCSS. CSS has 13 members, 12 of the 13 being classified and the last being a limited term employee. Each of the 12 members from the classified staff will serve a three-year term with a maximum of two consecutive terms. The limited term employee will serve a one-year term with a maximum of three terms. The 13 members of the CSS will be made up of 1 member from Areas 2, 4, 6, 7, and 8, while Areas 1, 3, and 5 will have two(2) members, along with 2 at-large members. See Appendix for a list of the Areas.                   

Section 2: The Chancellor shall be invited to appoint an individual to serve as the Administrative Liaison to CSS. In making this selection or designation, the Chancellor shall identify an individual with the background, training, experience, commitment and current work responsibilities that provide orientation and perspective to the broad array of issues impacting the University. The Liaison shall be chosen from administrative staff and is expected to have regular and recurring access to the Chancellor and to the University’s administrative leadership. The Liaison is expected to be familiar with the University’s system of shared governance and have understandings and sensitivities that will ensure that the work of CSS operates in an orderly, efficient and harmonious manner with these other formally-recognized governance structures and processes. The Faculty Senate and Academic Staff Senate shall be invited to appoint an individual from their respective Senates to be the Liaison on the CSS. Lastly, the Liaison will be a non-voting member.

Section 3: Members of the CSS will serve as Liaison to the Faculty Senate and the Academic Staff Senate. The Liaisons will report back to the CSS at the next CSS meeting.

ARTICLE V. TERMS

Terms of service on CSS are staggered so that 4 classified employee seats and 1 limited term employee seat is open each year.  Individuals may nominate themselves or other members of the classified staff for election to serve on CSS.  Nominations to fill vacant seats and subsequent voting for all members are done in May, with those chosen beginning their term in June.  If an elected member leaves before the term is completed, the Chair will appoint a new member to complete the remainder of the term from the appropriate area of classified or limited term employees, as defined in ARTICLE IV, Section 1.

ARTICLE VI. OFFICERS

CSS shall have the following officers who serve single-year terms:

1) Chair    2) Vice-Chair (who serves as Chair-Elect)   3) Secretary

CSS officers constitute the Executive Committee and they shall be joined by an Administrative Liaison (as appointed by the Chancellor) who shall serve as an ex officio and nonvoting member of the Executive Committee.

ARTICLE VII. ELECTION OF OFFICERS

The 13 CSS members who have been elected or appointed to serve shall elect a Vice-Chair at the first meeting in June from among the 13 CSS members who have been elected or appointed to serve.  Outgoing members cannot nominate and do not vote.  A newly elected member must be present to be nominated for an office.  In order to be elected to serve as Vice-Chair, the individual must have been a member for at least one year prior to the election.  In the event that the Vice-Chair cannot serve as the Chair, CSS will elect a new Chair from among the 13 CSS members.  The CSS Secretary/Treasurer is elected for a one-year term as well.  The duties and responsibilities of each officer are set forth below:

Chair: Calls meetings of CSS and presides over the meetings, coordinates activities, attends meetings with the Chancellor when requested. The Chair makes all appointments to committees at the request of the Chancellor.
Vice-Chair: Serves as Acting Chair (and performs all of those duties) when the Chair is absent or unable to perform those duties. Attends meetings with the Chair and the Chancellor when requested.
Secretary/Treasurer: Prepares and distributes agenda for all CSS meeting at the request of the Chair. Takes minutes of CSS meetings and sends approved minutes to CSS webmaster as well as saves a copy in CSS shared drive. Attends meetings of the Executive Committee and accompanies the Chair and Vice-Chair to meetings with the Chancellor when requested. Oversees the CSS budget and report on budgetary obligations and balance.

ARTICLE VIII. MEETINGS

Scheduling: Regular meetings will be held at least twice a month, with the understanding that the July meetings will not be held unless there is some pressing business that requires a change in the meeting schedule.  CSS meetings are open to all University employees and meeting times will be set each June.  Members of CSS will be allowed to attend meetings in paid status.  Any employee serving as an elected member of CSS who is assigned to work any other shift than first will be allowed to use flex time in order to attend those meetings.  Arrangements for flex time shall be discussed with each employee’s supervisor and the Administrative Liaison shall actively help to resolve any issues or problems that may arise relating to these scheduling and workload considerations.

Quorum: A quorum of any meeting of CSS shall be 7 members
Attendance: Each CSS member must attend at least 75% of the regularly scheduled meetings, unless excused by the chair, in any given term in order to retain their seat. The Chair may identify person(s) with low attendance, with the help of the Secretary, and may remove them from office by an affirmative, secret ballot vote of two-thirds of the membership. The Chair will be appointing the next-highest vote getter from the most recent election from the appropriate area to fill the remainder of the term. If no one is able to serve who was on the ballot, the Chair may appoint an eligible classified staff member from the appropriate area or limited term employee.
Leave of Absence: If a CSS member knows he or she will not be able to attend meetings for a period of time, he or she may request a leave of absence from these assigned responsibilities. A leave may be requested for up to one year. The Chair will appoint an eligible classified staff member from the appropriate area or limited term employee to serve on CSS during the absence. Replacement members have full voting rights and privileges. CSS members requesting a leave longer than one year are encouraged to resign from CSS for the remainder of their term.

ARTICLE IX. COMMITTEES

CSS committees may be established by a majority vote of CSS, and each will include at least one CSS member.  One of the CSS members on the committee will serve as liaison to CSS.  All classified staff members can serve on the committee either through regular nomination or self nomination.  All committees select their own chair (or co-chairs) from among themselves.  Committee meetings may be held during paid work hours.  Any employee serving as an elected member of the CSS and working second or third shift will be allowed to flex work hours to attend Committee meetings and the Administrative Liaison shall provide support and assistance toward this end, if needed.  Arrangement to flex work schedule should be discussed with the appropriate supervisor.  Committees are reviewed annually and those that are no longer necessary will be eliminated by majority vote of CSS.  Terms for committee members are not limited but annual elections will be held for committee chairs and co-chairs.  Each committee is responsible for maintaining a roster of duties and responsibilities. Subcommittee membership will be approved by majority vote of CSS.

Constitution & Bylaws Committee: This committee will perform annual reviews of the CSS’s constitution and bylaws and propose changes to CSS as necessary.   The bylaws committee is also responsible of interpretations of any current bylaws or purposed changes.  The full committee will be made up of at least three members with at least one of them being on CSS and at least one outside member.  At least one member from the past years committee will serve the following year also.

Elections & Appointments Committee: This committee will be in charge of running annual elections for open spots on the CSS.  They will also make appointments to sub committees from the classified staff. They will work directly with the Chair in the case that appointments need to be made to the CSS during a non-election time.  The full committee will be made up of at least three members with at least one of them being on CSS and at least one outside member.

Marketing Committee: Handles three responsibilities: webpage management, prepares and distributes information to classified staff and all other committees, and publicity for CSS.  The full committee will be made up of at least three members with at least one of them being on CSS and at least one outside member.

Awards and Recognition Committee: Responsible for working with all University departments in providing recognition to classified and limited term staff members.  In charge of exploring additional ways to recognize staff.  The full committee will be made up of at least three members with at least one of them being on CSS and at least one outside member.

ARTICLE X. CHANGES TO BYLAWS

CSS bylaws may be changed by an affirmative vote of two-thirds of the CSS.  This vote will be done at CSS meetings.  Before such a vote will take place, members of the CSS must be given notice regarding the intent to vote on proposed changes to the bylaws.  All proposals must be discussed during at least one CSS meeting prior to a vote on the proposed changes.  At a minimum, the bylaws shall be revisited annually by the bylaws committee and revised as necessary.

Amended and Approved on November 13, 2012.

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